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Example of a Profit & Loss Variance Report for Pharmaceutical Companies

What is a Profit & Loss Variance Report?

Profit & Loss (P&L) Reports are considered monthly financial reporting tools and are used by CFOs and Executives to get a clear picture of profitability and variances. Some of the main functionality in this type of report is that it is parameter driven and combines a classic P&L layout with charts that highlight the KPIs in the report. The top of the report shows graphics with actual versus budget comparisons for Revenues, Profit, Profit Margin and Revenue per Employee. The columns on the left side of the report display Actual, Actual Last Year, Budget and Variances for the current month. The columns on the right side include: Year-to-date (YTD) actuals, YTD actuals for the prior year and variance. The traffic lights in the variance columns drives attention to major variances. You find an example of this type of report below.

Purpose of Profit & Loss Variance Reports

Pharmaceutical companies use Profit & Loss Variance Reports to provide leaders with a modern and easy-to-read format that makes it easy to capture key elements of the financial statement. When used as part of good business practices in finance and accounting departments, a company can improve its profitability with smarter and quicker revenue and cost decisions, and it can reduce the chances that managers miss important details in financial metrics.

Example of a Profit & Loss Variance Report

Here is an example of a Profit & Loss Report with charts, traffic light indicators and a modern layout.

Example of a Profit & Loss Variance Report for Pharmaceutical Companies

Example of a Profit & Loss Variance Report for Pharmaceutical Companies

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: CEOs, COOs, CFO’s, board members, financial analysts.

Other Reports Often Used in Conjunction with Profit & Loss Variance Reports

Progressive FP&A departments sometimes use several different Profit & Loss Variance Reports, along with balance sheets, cash flow statements, financial dashboards, budget models and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of an Profit & Loss Variance Report for a Distribution Company

What is a Profit & Loss Variance Report for a Distribution Company?

Profit & loss (P&L) variance reports are considered essential monthly performance monitoring tools and are used by the office of finance to provide distribution executives with a concise view of prior month and year-to-date (YTD) results. Some of the main functionality in this type of report is that it gives the user a quick view of P&L KPIs followed by a detailed, comparative view of revenues, expenses and profit margins. The metrics and charts on the top of the report help highlight revenues, profit, profit margin and revenue per employee. The columns provides comparison of monthly and YTD figures for the current year versus the prior year, with the colored arrows serving as indicators of significant variances. You find an example of this type of report below.

Purpose of Profit & Loss Variance Reports

Distribution businesses use Profit & Loss Variance Reports to help executives quickly understand monthly and current year performance and to put it in perspective by comparing it to prior year figures. When used as part of good business practices in Financial Planning & Analysis (FP&A) departments, a company can improve its strategic decisions and agility, and it can reduce the chances that important variances go undetected for longer periods of time.

Profit & Loss Variance Report Example

Here is an example of a Modern Profit & Loss Report with KPI charts and variance analysis.

Example of an Profit & Loss Variance Report for a Distribution Company

Example of an Profit & Loss Variance Report for a Distribution Company

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Boards, executive teams, CFOs and controllers.

Other Reports Often Used in Conjunction with Profit & Loss Variance Reports

Progressive Financial Planning & Analysis (FP&A) departments sometimes use several different Profit & Loss Variance Reports, along with  P&L trend reports, balance sheets and cash flow statements, financial KPI dashboards and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Travel and Entertainment Expense Analysis Report Example

What is a Travel and Entertainment Expense Analysis Report?

Travel and entertainment (T&E) reports are considered expense analysis tools and are often used by controllers and accountants to manage and review T&E costs. Some of the key functionality in this type of report is that it is parameter driven and it is usually reviewed on a monthly basis. The columns shows Department, Employee, Travel (expense) Type and Amount. The rows shows expense by category and are grouped by employee and department. The bottom of the report displays a chart that compares the total actual departmental T&E expense versus the budget. You find an example of this type of report below.

Purpose of T&E Expense Analysis Reports

Companies and organizations use T&E Expense Analysis Reports to easily review T&E expenses both at a high level and with the option to drill down to granular detail by employee. When used as part of good business practices in an accounting department, a company can improve its cost control and bottom line as well as reduce the chances of budget overruns and abuse.

T&E Expense Analysis Report Example

Here is an example of Travel & Entertainment Report by Employee and Department.

Travel and Entertainment Expense Analysis Report Example

Travel and Entertainment Expense Analysis Report Example

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Controllers and Accountants.

Other Reports Often Used in Conjunction with T&E Expense Analysis Reports

Progressive Accounting Departments sometimes use several different T&E Expense Analysis Reports, along with T&E dashboards, departmental and corporate profit & loss reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Blog header image showing a dashboard with financial report drill down for the Monthly Reporting Process Best Practices blog for Solver CPM



Exception Report Focused on User Comments Example

What is an Exception Report Focused on User Comments?

Exception Reports are considered analytical tools and are often used by analysts and accountants to quickly find items from the monthly financials where users made comments. Key functionality in this type of report automatically tracks all account balances where users entered comments. It then displays the department, account and comment, along with the monthly and year-to-date figures. You will find an example of this type of report below.

Purpose of Exception Reports with Comments

Companies and organizations use Exception Reports with Comments to present all user comments from the financial statements in a single report for easy review. When used as part of good business practices in a Financial Planning & Analysis (FP&A) Department, a company can improve tracking of potentially significant variances because the users made comments there, as well as, reduce the chances that executives and managers miss key comments and never take action.

Exception Reports with Comment Example

Here is an example of an Exception report that displays all financial items where users made comments.

Exception Report Focused on User Comments Example

Exception Report Focused on User Comments Example

You can find hundreds of additional examples here.

Who Uses This Type of Report?

The typical users of this type of report are: CFOs, Controllers and Accountants.

Other Reports Often Used in Conjunction with Exception Reports with Comments

Progressive Financial Planning & Analysis (FP&A) Departments sometimes use several different Exception Reports with Comments, along with monthly financial statements and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples