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Profit & Loss Budget Analysis Report Example

What is a Profit & Loss Budget Analysis Report?

P&L Budget Reports are considered budget analysis tools and are used by budget managers and executives to review the final budget at a summary level. A key functionality in this type of management report will compare the budget to actual year-to-date numbers plus forecast for the rest of the year. It also shows variances between the budget and last year’s actual results. While the top of the report provides graphical summary metrics, the user can also drill down on any number in the report to see transactional budget or actual data. You will find an example of this type of management report below.

Purpose of Budget Analysis Reports

Companies and organizations use Budget Analysis Reports to increase budget accuracy and also to review multiple different budget scenarios to determine the most likely outcome. When used as part of good business practices in a Financial Planning & Analysis (FP&A) Department, a company can improve its ability to produce optimal budgets as well as reduce the risk that avoidable budget variances occur.

Budget Analysis Report Example

Here is an example of Profit & Loss Budget Report with charts and variance analysis.

Profit & Loss Budget Analysis Report Example

Profit & Loss Budget Analysis Report Example

You can find hundreds of additional examples here.

Who Uses This Type of Management Report?

The typical users of this type of management report are: Executives and Budget Managers.

Other Management Reports Often Used in Conjunction with Budget Analysis Reports

Progressive Financial Planning & Analysis (FP&A) Departments sometimes use several different Budget Analysis Reports, along with balance sheet and cash flow budget analysis reports, departmental detail and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Rolling 12 Month Budget Input Form Example

What is a Rolling 12 Month Budget Input Form?

Rolling Budget templates are considered a unique way of planning and are used by budget managers to provide a more dynamic alternative to a classic fiscal year budget process. One key functionality in this type of planning template will dynamically display twelve periods of input starting with the following month. It can also display corresponding actual data for comparison purposes to aid the budget input user. You will find an example of this type of planning template below.

Purpose of 12 Month Rolling Budgets

Companies and organizations use 12 Month Rolling Budgets to avoid the often stale budgets that result from a classic annual budget process. Rolling budgets are often updated monthly or quarterly as future months arrives. When used as part of good business practices in a Financial Planning & Analysis (FP&A) Department, a company can improve its budget accuracy as well as reduce the risk that managers lack ownership in budget data because it is outdated.

12 Month Rolling Budget Example

Here is an example of a 12 Month Rolling budget form with dynamically generated columns.

Rolling 12 Month Budget Input Form Example

Rolling 12 Month Budget Input Form Example

You can find hundreds of additional examples here.

Who Uses This Type of Planning Template?

The typical users of this type of planning template are: CFOs, Budget Managers and Department Heads.

Other Planning Templates Often Used in Conjunction with 12 Month Rolling Budgets

Progressive Financial Planning & Analysis (FP&A) Departments sometimes use several different 12 Month Rolling Budgets, along with actual to budget variance reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples

Multi-Year Forecast Input Template Example

What is a Multi-Year Forecast Input Template?

Multi-Year Forecasts are considered strategic planning tools that are used by executives and budget managers to get a long term perspective on the organization’s financial outlook. A key functionality in this type of planning template allows input of next year’s budget at the monthly level, while the following years are entered as quarterly figures. The row level data can be entered by GL account or at a more summarized level. You will find an example of this type of planning template below.

Purpose of Multi-Year Forecasts

Companies and organizations use Multi-Year Forecasts to enable executives and planning managers to get a long term perspective of key revenues, expenses and other relevant metrics. When used as part of good business practices in a Financial Planning & Analysis (FP&A) Department, a company can improve its decision-making capability as well as mitigate the risk that the company makes short term decisions that are misaligned with its long range direction.

Multi-Year Forecast Example

Here is an example of a Multi-Year forecast template that enables input of a 5 year plan.

Multi-Year Forecast Input Template Example

Multi-Year Forecast Input Template Example

You can find hundreds of additional examples here.

Who Uses This Type of Planning Template?

The typical users of this type of planning template are: The Board of Directors, Executives, CFO and the Budget Manager.

Other Planning templates Often Used in Conjunction with Multi-Year Forecasts

Progressive Financial Planning & Analysis (FP&A) Departments sometimes use several different Multi-Year Forecasts, along with strategic plans, Key Performance Indicators (KPIs) and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples

Department Revenue and Expense Forecast Form

What is a Department Revenue and Expense Forecast Form?

Financial forecasts by department are considered important corporate planning tools and are used by budget managers and department heads to manage revenues and expenses and to replace annual budget figures. One key functionality in this type of forecast form allows users to view actual historical amounts through the current month and input forecast amounts for the rest of the year. You will find an example of this type of forecast form below.

Purpose of Departmental Forecast Forms

Companies and organizations use Departmental Forecast Forms to replace annual budgets for the current year and have a fresh outlook for the remaining periods. When used as part of good business practices in a Financial Planning & Analysis (FP&A) and Accounting Department, a company can improve its planning accuracy and its use of resources, as well as reduce the risk that the company completely misses its financial targets.

Departmental Forecast Form Example

Here is an example of a parameter-driven forecast input template by GL account and department.

Department Revenue and Expense Forecast Form

Department Revenue and Expense Forecast Form

You can find 100’s of additional examples here.

Who Uses This Type of Forecast Form?

The typical users of this type of forecast form are: CFOs, controllers, budget managers and department heads.

Other Forecast Forms Often Used in Conjunction with Departmental Forecast Forms

Progressive Financial Planning & Analysis (FP&A) and Accounting Departments sometimes use several different Departmental Forecast Forms, along with sales forecasts, cash flow plans and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples