What is  Weekly Consulting Billing and Utilization Report?

Consulting Utilization and Billing Reports are considered performance analysis tools and are used by Consulting Managers and Executives to analyze weekly, monthly and year-to-date (YTD) billing and utilization by consultant. Some of the main functionality in this type of report is that it it can be run for any week and based on this it will show hours, billing amount and utilization per person for the selected week, month and YTD. It also shows prior year YTD figures and variances. In the lower portion of the report it also shows the top 20 Customers, Top 20 Partners and Top 20 Non-billable Customers based on YTD billing amount. You find an example of this type of report below.

Purpose of Weekly Consulting Billing and Utilization Reports

Professional Services organizations use Weekly Billing and Utilization Reports to give consulting leaders a great weekly snapshot of billing activities and workload at a consultant level. When used as part of good business practices in PMO and Consulting departments, a company can improve its tactics related to utilization and billing, and it can reduce the chances that managers don’t take quick action on too low or too high utilization because they don’t have clear weekly reports.

Example of a Weekly Billing and Utilization Report

Here is an example of a Weekly Billing and Utilization Report with metrics by consultant and with Top 20 rankings for customers and partners.

Example of a Weekly Consulting Billing and Utilization Report for Professional Services Companies

Example of a Weekly Consulting Billing and Utilization Report for Professional Services Companies

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Service Leaders, Project Managers, Consultants.

Other Reports Often Used in Conjunction with Weekly Billing and Utilization Reports

Progressive PMO and Consulting departments sometimes use several different Weekly Billing and Utilization Reports, along with billing and utilization dashboards, project dashboards, detailed project and summary reports, revenue forecast models, annual budget models and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Watch demo videos of reporting, planning and dashboards