What is a Revenue and Expense Exception Report?

Exception Reports are considered monthly analysis tools and are often used by Controllers and Analysts to quickly and easily find budget variances. Some of the key functionality in this type of report is that it shows all key GL dimensions in the rows with their monthly balance for actual, budget and variance. This allows the user to see across all companies, departments and accounts in one single report. The sort feature on the columns and the traffic lights highlights key budget variances. You find an example of this type of report below.

Purpose of Revenue and Expense Exception Reports

Companies and organizations use Revenue and Expense Exception Reports to allow a user to detect significant positive or negative budget variances. When used as part of good business practices in a Finance & Accounting Department, a company can improve its budget variance analysis as well as reduce the risk that major budget variances (by amount or percent) go undetected.

Revenue and Expense Exception Report Example

Here is an example of a Revenue and Expense Exception Report to help find budget variances across all accounts and entities in the organization.

Revenue and Expense Exception Report Example

Revenue and Expense Exception Report Example

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Group Controllers and Analysts.

Other Reports Often Used in Conjunction with Revenue and Expense Exception Reports

Progressive Finance & Accounting Departments sometimes use several different Revenue and Expense Exception Reports, along with trial balances, financial statements and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples