What is an Expense Budget Input Form with Line Item Detail?

Departmental expense budget input forms are considered to be a key element in the annual budget process and are used by budget managers to plan for next year’s general ledger (GL) expenses. Some of the key functionality in this type of budget form allows users to input the company’s expenses by department, and typically includes features like spreading of annual totals and textual comments. You find an example of this type of budget form below.

Purpose of Departmental Expense Budgets

Companies and organizations use Departmental Expense Budgets to plan for future expenses and related profitability. It also helps them to set spending thresholds for their managers. When used as part of good business practices in a Planning & Budgeting Department, a company can improve its expense control as well as reduce the risk that department heads don’t feel any ownership in the company’s overall performance.

Departmental Expense Budget Example

Here is an example of a budget input form used by department managers and it includes various features such as comments, spreading, and line items detail.

Department Expense Budget Input Form with Line Item Detail

Expense Budget Input Form with Line Item Detail

You can find 100’s of additional examples here.

Who Uses This Type of Budget Form?

The typical users of this type of budget form are: CFOs, Budget Managers, and Department Heads.

Other Budget Forms Often Used in Conjunction with Departmental Expense Budgets

Most Planning & Budgeting Departments use several different Departmental Expense Budgets, along with input templates for payroll, capital expenses, sales and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples