What is a KPI Alert Report?

KPI Alert Reports are considered exception reports and are often used by Executives, accountants or department managers to detect problems or opportunities as indicated by the alerts. Some of the key functionality in this type of report is that it can be automatically run at any frequency and distributed by email as often as needed. KPI owners can also run the report on demand. The KPI page itself acts like a summary dashboard and the other tabs in the book provides reports with supporting detail. You find an example of this type of report below.

Purpose of KPI Alert Reports

Companies and organizations use KPI Alert Reports to ensure that management teams at any time are being notified if there is an issue or an opportuntiy as indicated by a KPI breaching a threshold. When used as part of good business practices in a Financial Planning & Analysis (FP&A) Department, a company can improve its speed to detect and resolve issues as well as reduce the chances that a problem is brewing without anyone noticing.

KPI Alert Report Example

Here is an example of a KPI Alert Report book with supporting detailed reports on the other tabs.

KPI Alert Report Example

KPI Alert Report Example

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: CFOs, Accountants and Department Managers.

Other Reports Often Used in Conjunction with KPI Alert Reports

Progressive Financial Planning & Analysis (FP&A) Departments sometimes use several different KPI Alert Reports, along with financial reports, operational reports, dashboards and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples