What is a Student Demographics and KPI Dashboard?

Student Dashboards are considered operational analysis tools and are used by university executives, enrollment- and academic officers to get a single view of key metrics related to the student body. Some of the main functionality in this type of dashboard is that it provides analysis of student KPIs from nine different perspectives, including: 1) Total-, graduate and undergraduate student count, 2) Top five majors by student count, 3) Student count by ethnicity, 4) Student count by category (continuing graduate/undergraduate, transfer, first time), 5) Table with students by name, gender, GPA, level and ethnicity, 6) Students by gender, 7) Students by marital status, 8) GPA by ethnicity, and 9) GPA by visa type. You find an example of this type of dashboard below.

Purpose of Student Dashboards

Universities and colleges use Student Demographic and KPI Dashboard to give officials an easy way to analyze their student body and potential emerging trends. When used as part of good business practices in Enrollment and Academic departments, an organization can improve its improve and speed up decisions and planning related to their student strategies, and it can reduce the chances that policies are sub-optimized due to lack of current, easily understandable data.

Example of a Student Demographic and KPI Dashboard

Here is an example of a Student Analysis Dashboard with important metrics and trends related to enrolled students.

Example of a Student Demographics and KPI Dashboard

Example of a Student Demographics and KPI Dashboard

You can find hundreds of additional examples here

Who Uses This Type of Dashboard?

The typical users of this type of dashboard are: University officials, boards, enrollment officers, academic officers, budget managers, strategic planners.

Other Reports Often Used in Conjunction with Student Demographic and KPI Dashboards

Progressive Enrollment and Academic departments sometimes use several different Student Dashboards, along with detailed enrollment reports, academic summary reports, financial dashboards, detailed budgets and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples