What is a Project Budgeting Template?

Project Budgeting input templates are considered detailed planning tools for project-based businesses and are used by project managers and budgeting executives to plan estimated revenues, expenses and profitability per project. Some of the key functionality in this type of budget form is that it allows the user to enter any number of projects, associate them with a Project Type, and capture key metrics like hours, rates and start/end dates. Based on the Project Types, revenues and expenses are automatically associated with the applicable GL account number for the corporate budget. The model spreads the budgeted amounts across the active project months. The total revenues and expenses are compared to actual data from the prior year with a displayed variance. You find an example of this type of budget form below.

Purpose of Project Budgets

Companies and organizations use Project Budgets to analyze profitability and other financial metrics for their projects. When used as part of good business practices in a Project Management Office and Budgeting Department, a company can improve its resource planning and profit margins as well as reduce the risk that it ends up with a capacity problem.

Project Budget Example

Here is an example of a detailed Project Budgeting Form for revenue and expense planning.

Project Budgeting Template Example

Project Budgeting Template Example

You can find hundreds of additional examples here

Who Uses This Type of Budget form?

The typical users of this type of budget form are: Project Managers and Planning Executives.

Other Budget forms Often Used in Conjunction with Project Budgets

Progressive Project Management Office and Budgeting Departments sometimes use several different Project Budgets, along with payroll, capital expense and profit & loss budget forms, project reports, project dashboards, and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

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