What is a Consolidated Accounts Payable Report?

Consolidated Accounts Payable (AP) reports are considered month end consolidation tools and are often used by accountants to get a summarized picture of payments made to the company’s vendors. Some of the key functionality in this type of report is that it shows the consolidated vendor payments on the first tab and payments by subsidiary the following tabs. Each, row on the report can be expanded to see individual accounts payable transactions by vendor. You find an example of this type of report below.

Purpose of Consolidated Accounts Payable Reports

Companies and organizations use Consolidated Accounts Payable Reports to easily review the total business they are doing with each vendor. When used as part of good business practices in a Finance & Accounting Department, a company can improve its ability to analyze and negotiate deals with vendors as well as reduce the risk that there are unnecessary, duplicate vendor relationships across its divisions.

Consolidated Accounts Payable Report Example

Here is an example of a Consolidated Accounts Payable Report.

Consolidated Accounts Payable Report Example

Consolidated Accounts Payable Report Example

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Group Controllers and Accountants.

Other Reports Often Used in Conjunction with Consolidated Accounts Payable Reports

Progressive Finance & Accounting Departments sometimes use several different Consolidated Accounts Payable Reports, along with consolidated receivables reports, purchase order reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

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