What is a Capital Expense Budget Template?

Capital Expense (“Capex”) budget forms are considered a key part of annual budget models and are used by budget managers and department heads to plan future purchases of assets. Some of the key functionality in this type of annual budget template is that it has drop downs to choose asset type, department, and purchase month. The average lifetime of the asset typically comes from an assumption and will automatically calculate the monthly depreciation amount. After the user enters purchase price and quantity, everything else calculates automatically. Total depreciation expense and accumulated depreciation ends up on the P&L and Balance Sheet budgets. You find an example of this type of annual budget template below.

Purpose of Capex Forms

Companies and organizations use Capex Forms to request funding for asset purchases and capture comments and details that will help in the approval process. When used as part of good business practices in a Finance & Accounting Department, a company can improve its expense control and asset acquisition plans as well as reduce the risk that executives are surprised by unforeseen investments.

Capex Form Example

Here is an example of a Capital Expense budget input form with automated depreciation expense calculations.

Capital Expense Budget Template Example

Capital Expense Budget Template Example

You can find hundreds of additional examples here

Who Uses This Type of Annual budget template?

The typical users of this type of annual budget template are: CFOs, Budget Managers, and IT Managers.

Other Annual budget templates Often Used in Conjunction with Capex Forms

Progressive Finance & Accounting Departments sometimes use several different Capex Forms, along with budget templates for sales, payroll, profit & loss, balance sheet and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples