The information you are reading is more than 2 years old and may be outdated. Read new blogs.

What is an Annual Budget KPI Report?

Budget Key Performance Indicator (KPI) reports are considered management dashboards and are used by executives and budget managers to ensure that the annual budget is aligned with the strategic goals of the organization. Some of the key functionality in this type of report allows a user to compare budgets to multiple years of strategic goals for both financial and statistical KPIs. Exception highlighting helps focus attention to budget versus goal variances that require more attention. You will find an example of this type of report below.

Purpose of Budget KPI Reports

Companies and organizations use Budget KPI Reports to ensure that budgets are within their acceptable range of strategic goals. It also gives budget managers and executives a reality check that they are budgeting for appropriate resources in the most strategic areas. When used as part of good business practices in a Financial Planning & Analysis (FP&A) Department, a company can improve its chances of getting the final budget version approved by the board as well as reduce the risk of missing budget deadlines because of budget revisions required by executives.

Budget KPI Report Example

Here is an example of a Budget KPI report that compares the proposed budget with multiple years of strategic goals.

Annual Budget KPI Report

Annual Budget KPI Report

You can find 100’s of additional examples here.

Who Uses This Type of Report?

The typical users of this type of report are: The Board of Directors, Executives, CFO and the Budget Manager.

Other Reports Often Used in Conjunction with Budget KPI Reports

Progressive Financial Planning & Analysis (FP&A) Departments use several different Budget KPI Reports, along with the detailed annual budget package and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples