Capital Expenses Report

What is a Capital Expenditure Budget Report? Capital expense ("Capex") reports for budgets are considered analysis tools and are often used by budget managers and CFOs to review how much their department heads plans to spend on asset purchases next year. Some of the key functionality in this type of budget analysis report is that it can be run for any company and budget version. It shows planned purchases by asset type and department. Furthermore it shows expected purchase month, quantity, and total amount. At the bottom of the report it summarizes the transactions up to the respective general ledger (GL) accounts and compares the budget to actual and forecast for the current year. You find an example of this type of budget analysis report below.

Purpose of Capex Budget Reports Companies and organizations use Capital Expenditure Budget Reports to easily review and decide on proposed or approved asset purchase budgets. When used as part of good business practices in a Financial Planning & Analysis (FP&A) department, a company can improve its capital investment plans and cost control as well as reduce the chances that it over- or under spends on new assets.

Who Uses This Type of Budget analysis report? The typical users of this type of budget analysis report are: CFOs, budget managers, and department heads. Other Budget analysis reports Often Used in Conjunction with Capital Expenditure Budget Reports Progressive Financial Planning & Analysis (FP&A) Departments sometimes use several different Capital Expenditure Budget Reports, along with capex budget input forms, asset reports, depreciation reports, budget dashboards and other management and control tools.

Where Does the Data for Analysis Originate From? The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others. In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional xFP&A solutions.

This Solver report template connects directly to your ERP data via the Solver Data Warehouse, enabling near real-time analysis with minimal setup. Designed for QuickStart deployment, it can be activated rapidly so your team can focus on analysis and decisions — not data preparation.

What is the Capital Expenses Report in Solver? The Capital Expenses Report is a pre-built xFP&A report template in Solver that delivers key financial and operational metrics in a single, easy-to-use interface, eliminating the need for manual data work or custom report development.

Who uses this Solver report template? Cfos, fp&a managers, and controllers rely on this Solver report template for consistent, parameter-driven reporting that can be run on demand or on a scheduled basis. It eliminates the manual work typically required to produce this type of analysis.

Where does the data come from? Data is sourced automatically from your ERP system through the Solver Data Warehouse, which integrates with platforms such as Microsoft Dynamics 365 Business Central, Dynamics 365 Finance, Acumatica, Sage Intacct, and other leading ERP solutions. Once connected, the template updates in near real-time with no manual data entry required.

To learn more, visit the Resource Library.