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Example of a Consolidating Profit & Loss Report for Events and Venues

What is a Consolidating Profit & Loss Report for Events and Venues?

Consolidating Profit & Loss (P&L) reports are considered key performance analysis tools and are used by CFOs and executives to compare and benchmark profitability across events and to see the consolidated results for all events. Some of the main functionality in this type of roll-up report is that it dynamically lists all chosen event categories across the columns with a consolidated total in the far right column. The user can click on any of the tabs at the bottom of the report and see how each individual event consolidate up to the category they belong to on the main report page. Based on the event categories the user selects when running the report, both the summary page and the detailed tabs dynamically adapt. You find an example of this type of roll-up report below.

Purpose of Consolidating Profit & Loss Event Reports

Venues and sports organizations use Consolidating Profit & Loss Event Reports to give managers a clear picture of margins and profitability across all events in one or multiple venues. When used as part of good business practices in Executive and Financial Planning & Analysis (FP&A) departments, a company can improve its strategic decisions and related profitability, and it can reduce the chances that leaders make slow or inferior decisions due to lack of a complete financial picture.

Example of a Consolidating Profit & Loss Event Report

Here is an example of a Consolidating Profit & Loss Report with a summary tab (seen below) by event category and detailed tabs showing individual events within each category.

Example of a Consolidating Profit & Loss Report for Events and Venues

Example of a Consolidating Profit & Loss Report for Events and Venues

 

You can find hundreds of additional examples here

Who Uses This Type of Roll-up report?

The typical users of this type of roll-up report are: financial executives, board members, management teams.

Other Reports Often Used in Conjunction with Consolidating Profit & Loss Event Reports

Progressive Executive and Financial Planning & Analysis (FP&A) departments sometimes use several different Consolidating Profit & Loss Event Reports, along with balance sheets, cash flow statements, KPI reports, financial dashboards, annual budgets and forecasts, benchmarking dashboards and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of a Food & Beverage Sales Report by Location for Venues and Professional Sports Teams

What is a Food & Beverage Sales Report by Location?

Food & Beverage (F&B) Sales Reports are considered essential performance analysis tools and are used by venue managers and financial managers to monitor key sales metrics related to F&B revenues from events/games. Some of the main functionality in this type of report is that it starts with a summary of F&B sales by category and in the main body of the report, the columns dynamically list all the games/events for the chosen time range. In the rows you find each F&B category with a roll-up to the concession/restaurant that sold them. Every row can be expanded to drill down into each F&B item. On the far right it provides a total for all the games/events as well a column (not visible in the screenshot) that displays each F&B item as a percent of total sales for that location. You find an example of this type of report below.

Purpose of Food and Beverage Sales Reports by Concession Location

Sports organizations use Food and Beverage Sales Reports by Concession to easily see the sales performance of F&B items by location in the venue. When used as part of good business practices in Financial Planning & Analysis (FP&A) departments, a company can improve its revenues and speed up decisions related to food and beverage items, and it can reduce the chances that poor performing vendors and F&B categories lead to sub-optimized sales.

Example of a Food and Beverage Sales Report by Concession

Here is an example of a Food & Beverage report with sales per game, per item/category and restaurant/concession.

Example of a Food & Beverage Sales Report by Location for Venues and Professional Sports Teams

Example of a Food & Beverage Sales Report by Location for Venues and Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Revenue managers, financial executives, venue managers, F&B managers.

Other Reports Often Used in Conjunction with Food and Beverage Sales Reports

Progressive Financial Planning & Analysis (FP&A) departments sometimes use several different Food and Beverage Sales Reports by Concession Location, along with detailed F&B sales reports, profit & loss reports, KPI dashboards, sales budgets and forecasts and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of a Stadium Revenue Report for Sports Venues

What is a Stadium Revenue Report?

Stadium Revenue Reports are considered sales analysis tools and are used by venue and retail managers to analyze revenues from tickets, food and retail outlets in a sports venue. Some of the main functionality in this type of report is that it displays an easy to understand map of the stadium with hyperlinks to each revenue-generating location. The hyperlinks goes to a second page (not visible in the image below) which contains data like: Ticket sales by seat location, Food & beverage sales by restaurant/outlet (with detailed sales by F&B category), and # of individuals entering each gate. You find an example of this type of report below.

Purpose of Stadium Revenue Reports

Venue Owners use Stadium Revenue Reports to give managers an easy way to analyze the different revenue sources located in the venue. When used as part of good business practices by venue managers and FP&A departments, a stadium owner can improve its revenues and optimize decisions related to venue restaurants and retail locations, and it can reduce the chances that sales are sub-optimized due to lack of insight to location and vendor/outlet performance.

Example of a Stadium Revenue Report

Here is an example of a Stadium Revenue Report with venue map and drill down to underlying revenue data.

Example of a Stadium Revenue Report for Sports Venues

Example of a Stadium Revenue Report for Sports Venues

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Venue managers, retail managers, CFOs.

Other Reports Often Used in Conjunction with Stadium Revenue Reports

Progressive venue managers and FP&A departments sometimes use several different Stadium Revenue Reports, along with profit & loss reports, sales dashboards, KPI reports, annual budgets and forecasts and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of an Event Profit & Loss Budget for Venues and Professional Sports Teams

What is an Event Profit & Loss Budget?

Event profit & Loss (P&L) budgets are considered financial planning tools and are used by event- and budgeting managers to create revenue and expense budgets at the general ledger (GL) level. Some of the main functionality in this type of input form is that it allows for full P&L budgets by event. Using automated drivers as well as user input, the template enables input with full security and from anywhere with only a web browser required on the user’s computer. You find an example of this type of input form below.

Purpose of Event P&L Budgets

Sports organizations use Event P&L Budgets to enable managers to plan financial outcomes per event and to see such budgets consolidated across all events.. When used as part of good business practices in Budgeting and Accounting departments, a company can improve its planning accuracy and it can maximize profitability through well-informed strategic decisions, and it can reduce the chances that costly mistakes, such as overstaffing or understaffing, takes place.

Example of a Event P&L Budget

Here is an example of an Event P&L Budget Input form with drivers and attendance statistics.

Example of an Event Profit & Loss Budget for Venues and Professional Sports Teams

Example of an Event Profit & Loss Budget for Venues and Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Input form?

The typical users of this type of input form are: CFOs, budget managers, event managers, staffing managers.

Other Reports Often Used in Conjunction with Event P&L Budgets

Progressive Budgeting and Accounting departments sometimes use several different Event P&L Budgets, along with expense budget forms, detailed revenue and staffing budgets, event dashboards, revenue dashboards, actual versus budget variance reports, consolidated P&L reports across all events and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of a Event Revenue Budget for Venues and Professional Sports Teams

What is an Event Revenue Budget?

Event revenue budgets are considered a key component of an annual budget and are used by venue- and budgeting managers to create a detailed revenue budget by event. Some of the main functionality in this type of input form is that it lists events across the columns and input fields for revenue-generating activities down the rows. On the first row, the user enters estimated attendance for each event and then each revenue item is entered by category. You find an example of this type of input form below.

Purpose of Event Revenue Budgets

Sports organizations and Venues use Revenue Budgets to improve financial planning by event. When used as part of good business practices in Budgeting and Accounting departments, a company can improve its strategic planning and improve budgeting and forecasting accuracy. It can also reduce the chances that off target budgets lead to poor decision-making.

Example of an Event Revenue Budget

Here is an example of an Event Revenue Budget model with attendance metrics and read-only view of related expenses.

Example of a Event Revenue Budget for Venues and Professional Sports Teams

Example of a Event Revenue Budget for Venues and Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Input form?

The typical users of this type of input form are: CFOs, budget managers, event managers, staffing managers.

Other Reports Often Used in Conjunction with Event Revenue Budgets

Progressive Budgeting and Accounting departments sometimes use several different Event Revenue models, along with expense budget forms, profit & loss budgets, event dashboards, revenue dashboards, actual versus budget variance reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of an Event Staffing Budget for Venues and Professional Sports Teams

What is an Event Staffing Budget?

Staffing budgets are considered human capital planning tools and are used by budget managers to automate staffing and payroll calculations in event budgets. Some of the main functionality in this type of input form is that it can be used for any event/game to capture staff cost and drivers like: Hourly wages, shift hours, total staff FTEs. The rows in the input form shows examples of types of staff like ticket box office, parking, etc. This form is used as a component of a complete event budget model for a venue(s). You find an example of this type of input form below.

Purpose of Event Staffing Budgets

Venues and Sports organizations use Event Staffing models to automate and simplify the staffing component of an event budget. When used as part of good business practices in Financial Planning & Analysis (FP&A) departments, an organization can improve its budget accuracy and increase revenues by optimizing event planning, and it can reduce the chances that inaccurate budgets leads to over- or under-staffing of events.

Example of an Event Staffing Budget

Here is an example of an Event Staffing input model with web-based data capture.

Example of an Event Staffing Budget for Venues and Professional Sports Teams

Example of an Event Staffing Budget for Venues and Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Input form?

The typical users of this type of input form are: CFOs, budget managers, event managers, staffing managers.

Other Reports Often Used in Conjunction with Event Staffing Budgets

Progressive Financial Planning & Analysis (FP&A) departments sometimes use several different Event Staffing models, along with revenue budgets, other expense budget forms, profit & loss budgets, event dashboards, actual versus budget variance reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of a Food and Beverage Sales Dashboard for Professional Sports Organizations

What is a Food and Beverage Sales Dashboard?

Food & Beverage (F&B) Dashboards are considered sales analysis tools and are used by Finance teams and F&B managers to analyze sales by location and F&B category. Some of the main functionality in this type of dashboard is that it enables comparative analysis from four different perspectives: 1) Current season F&B sales by location (i.e. restaurant or stand), 2) Current season ranked sales by food or beverage category, 3) Current season versus last season sales by F&B location, and 4) Current season versus last season ranked sales by F&B category. Using the filters on the top of the screen, the user can filter by year, regular season/pre-season/post-season as well as Home/Away games. You find an example of this type of dashboard below.

Purpose of Food & Beverage Sales Dashboards

Professional sports organizations use Food & Beverage Sales Dashboards to gives managers a clear and simple way to monitor revenues from the restaurants and stands at their venue. When used as part of good business practices in Financial Planning & Analysis (FP&A) and F&B departments, an organization can improve its revenues, and it can reduce the chances that underperforming locations or F&B items are not quickly detected and reviewed.

Example of a Food & Beverage Sales Dashboard

Here is an example of a Food & Beverage Dashboard with location and category comparisons.

Sports – Food and Beverage Sales

You can find hundreds of additional examples here

Who Uses This Type of Dashboard?

The typical users of this type of dashboard are: Team owners, venue managers, CFOs, F&B Managers.

Other Reports Often Used in Conjunction with Food & Beverage Sales Dashboards

Progressive Financial Planning & Analysis (FP&A) and F&B departments sometimes use several different Food & Beverage Sales Dashboards, along with profit & loss reports, annual budgets, sales forecasts, revenue dashboards, detailed food & beverage sales reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples