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Example of an Executive Dashboard for Professional Sports Organizations

What is an Executive Dashboard?

Executive financial dashboards are considered decision-support tools and are used by leaders to analyze revenue and expense trends and budget variances. Some of the main functionality in this type of report is that it provides graphical analysis with both trends and budget comparisons. The dashboard includes: 1) Actual and budget figures for revenue accounts, 2) Top 5 expense items with budget comparison, 3) Major revenue streams, 4) Total actual and budget monthly revenue trend, 5) Monthly expense trend, and 6) Top 10 budgeted player contract amounts. You find an example of this type of report below.

Purpose of Executive Dashboards

Sports organizations use Executive Dashboards to monitor financial performance of the organization. When used as part of good business practices in executive and FP&A departments, an organization can improve its decision-making quality and speed, and it can reduce the chances that strategic initiatives are not aligned with financial trends.

Example of an Executive Dashboard

Here is an example of an Executive Dashboard Report with budget variances and trend analysis.

Example of an Executive Dashboard for Professional Sports Organizations

Example of an Executive Dashboard for Professional Sports Organizations

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: CEOs, COOs, CFOs, managers.

Other Reports Often Used in Conjunction with Executive Dashboards

Progressive executive and FP&A departments sometimes use several different Executive Dashboards, along with profit & loss reports, balance sheets, cash flow statements, flash reports, KPI reports, annual budgets and forecasts and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of a Merchandise Sales Variance Report for Professional Sports Teams

What is a Merchandise Sales Variance Report?

Merchandise Sales Variance Reports are considered product sales analysis tools and are used by sales and merchandise managers to monitor variances in sales compared to the same month in the prior year. Some of the main functionality in this type of report is that it shows columns with sales and percent variance for the current month compared to the same period in the prior year. The rows show different product categories grouped and sub-totaled by clothing and non-clothing items. You find an example of this type of report below.

Purpose of Product Sales Reports

Sports organizations use Product Sales Reports to easily analyze the sales performance of different merchandise items. When used as part of good business practices in Sales and FP&A departments, an organization can improve its product strategies and increase revenues, and it can reduce the chances that excessive inventory builds up (or the opposite) due to poor visibility into product sales trends.

Example of a Product Sales Report

Here is an example of a Merchandise Sales Report with monthly variance analysis by product group.

Example of a Merchandise Sales Variance Report for Professional Sports Teams

Example of a Merchandise Sales Variance Report for Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: product managers, merchandise managers, buyers, sales managers, store managers.

Other Reports Often Used in Conjunction with Product Sales Reports

Progressive Sales and FP&A departments sometimes use several different Product Sales Reports, along with detailed product sales reports, sales forecasts, sales by store reports, profit & loss reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of a Merchandise Sales Dashboard for Professional Sports Teams

What is a Merchandise Sales Dashboard?

Merchandise Sales Dashboards are considered product sales analysis tools and are used by sales and merchandise managers to always have a clear picture of which items drive the most sales. Some of the main functionality in this type of report is that it delivers visualization for key sales metrics, including item comparisons and monthly trends. The charts show items sold by amount and by quantity, popularity of different payment methods, monthly trend in total merchandise sales, revenue share by product class, and revenue share by item type. You find an example of this type of report below.

Purpose of Merchandise Sales Dashboards

Sports organizations use Merchandise Sales Dashboards to easily analyze the sales performance of different products. When used as part of good business practices in Sales and FP&A departments, an organization can improve its product strategies and increase revenues, and it can reduce the chances that excessive inventory builds up (or the opposite) due to poor visibility into product sales trends.

Example of a Merchandise Sales Dashboard

Here is an example of a Merchandise Sales Dashboard with key product sales comparisons and trend analysis.

Example of a Merchandise Sales Dashboard for Professional Sports Teams

Example of a Merchandise Sales Dashboard for Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: product managers, merchandise managers, buyers, sales managers, store managers.

Other Reports Often Used in Conjunction with Merchandise Sales Dashboards

Progressive Sales and FP&A departments sometimes use several different Merchandise Sales Dashboards, along with detailed product sales reports, sales forecasts, sales by store reports, profit & loss reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of an Event Profit & Loss Budget for Venues and Professional Sports Teams

What is an Event Profit & Loss Budget?

Event profit & Loss (P&L) budgets are considered financial planning tools and are used by event- and budgeting managers to create revenue and expense budgets at the general ledger (GL) level. Some of the main functionality in this type of input form is that it allows for full P&L budgets by event. Using automated drivers as well as user input, the template enables input with full security and from anywhere with only a web browser required on the user’s computer. You find an example of this type of input form below.

Purpose of Event P&L Budgets

Sports organizations use Event P&L Budgets to enable managers to plan financial outcomes per event and to see such budgets consolidated across all events.. When used as part of good business practices in Budgeting and Accounting departments, a company can improve its planning accuracy and it can maximize profitability through well-informed strategic decisions, and it can reduce the chances that costly mistakes, such as overstaffing or understaffing, takes place.

Example of a Event P&L Budget

Here is an example of an Event P&L Budget Input form with drivers and attendance statistics.

Example of an Event Profit & Loss Budget for Venues and Professional Sports Teams

Example of an Event Profit & Loss Budget for Venues and Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Input form?

The typical users of this type of input form are: CFOs, budget managers, event managers, staffing managers.

Other Reports Often Used in Conjunction with Event P&L Budgets

Progressive Budgeting and Accounting departments sometimes use several different Event P&L Budgets, along with expense budget forms, detailed revenue and staffing budgets, event dashboards, revenue dashboards, actual versus budget variance reports, consolidated P&L reports across all events and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of a Event Revenue Budget for Venues and Professional Sports Teams

What is an Event Revenue Budget?

Event revenue budgets are considered a key component of an annual budget and are used by venue- and budgeting managers to create a detailed revenue budget by event. Some of the main functionality in this type of input form is that it lists events across the columns and input fields for revenue-generating activities down the rows. On the first row, the user enters estimated attendance for each event and then each revenue item is entered by category. You find an example of this type of input form below.

Purpose of Event Revenue Budgets

Sports organizations and Venues use Revenue Budgets to improve financial planning by event. When used as part of good business practices in Budgeting and Accounting departments, a company can improve its strategic planning and improve budgeting and forecasting accuracy. It can also reduce the chances that off target budgets lead to poor decision-making.

Example of an Event Revenue Budget

Here is an example of an Event Revenue Budget model with attendance metrics and read-only view of related expenses.

Example of a Event Revenue Budget for Venues and Professional Sports Teams

Example of a Event Revenue Budget for Venues and Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Input form?

The typical users of this type of input form are: CFOs, budget managers, event managers, staffing managers.

Other Reports Often Used in Conjunction with Event Revenue Budgets

Progressive Budgeting and Accounting departments sometimes use several different Event Revenue models, along with expense budget forms, profit & loss budgets, event dashboards, revenue dashboards, actual versus budget variance reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of an Event Staffing Budget for Venues and Professional Sports Teams

What is an Event Staffing Budget?

Staffing budgets are considered human capital planning tools and are used by budget managers to automate staffing and payroll calculations in event budgets. Some of the main functionality in this type of input form is that it can be used for any event/game to capture staff cost and drivers like: Hourly wages, shift hours, total staff FTEs. The rows in the input form shows examples of types of staff like ticket box office, parking, etc. This form is used as a component of a complete event budget model for a venue(s). You find an example of this type of input form below.

Purpose of Event Staffing Budgets

Venues and Sports organizations use Event Staffing models to automate and simplify the staffing component of an event budget. When used as part of good business practices in Financial Planning & Analysis (FP&A) departments, an organization can improve its budget accuracy and increase revenues by optimizing event planning, and it can reduce the chances that inaccurate budgets leads to over- or under-staffing of events.

Example of an Event Staffing Budget

Here is an example of an Event Staffing input model with web-based data capture.

Example of an Event Staffing Budget for Venues and Professional Sports Teams

Example of an Event Staffing Budget for Venues and Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Input form?

The typical users of this type of input form are: CFOs, budget managers, event managers, staffing managers.

Other Reports Often Used in Conjunction with Event Staffing Budgets

Progressive Financial Planning & Analysis (FP&A) departments sometimes use several different Event Staffing models, along with revenue budgets, other expense budget forms, profit & loss budgets, event dashboards, actual versus budget variance reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of a Media and Ticket Revenue Forecast for Professional Sports Teams

What is a Media and Ticket Revenue Forecast?

Broadcasting and ticketing budgets and forecasts are considered revenue planning tools and are used by budgeting managers to create detailed bottom-up revenue estimates. Some of the main functionality in this type of input model is that it displays historical game and media metrics that users can adjust to arrive at new budgets or forecasts. Pre-season, regular season and post season games are listed across the columns. The first input section is used to plan for broadcasting and advertising revenues while the second section (seen at the bottom of the screen) is used for ticketing revenue planning. You find an example of this type of input model below.

Purpose of Media and Ticket Revenue Models

Sports organizations use Media and Ticket Revenue Models to make as automated and detailed budgets  and forecasts as possible using historical metrics as a baseline. When used as part of good business practices in Financial Planning & Analysis (FP&A) departments, a company can improve its revenue planning accuracy and efficiency, and it can reduce the chances that users over- or under estimates figures due to lack of easily available data.

Example of a Media and Ticket Revenue Model

Here is an example of a media and ticketing revenue budget form with input per game.

Example of a Media and Ticket Revenue Forecast for Professional Sports Teams

Example of a Media and Ticket Revenue Forecast for Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Input model?

The typical users of this type of input model are: CFOs, media and ticket managers, budgeting managers.

Other Reports Often Used in Conjunction with Media and Ticket Revenue Models

Progressive Financial Planning & Analysis (FP&A) departments sometimes use several different Media and Ticket Revenue Models, along with profit & loss reports, detailed ticket and media reports, revenue dashboards, complete financial budget and forecast models and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

Example of a Player Salary Budget for Professional Sports Teams

What is a Team Player Salary Budget?

Player Salary Budgets are considered human capital planning models and are used by budget managers to allocate team cap funds to players’ compensation packages. Some of the main functionality in this type of input form is that it starts with a number of assumptions and then uses these to allocate amounts to existing players and expected recruits. Examples of drivers are: Total team cap amount, current player costs versus team cap, and draft positions. Details per player can include: Position, age, experience, salary, contract amount, years left on contract, guaranteed amount, and expiration year. You find an example of this type of input form below.

Purpose of Player Salary Budget Models

Sports organizations use Player Salary Budget Models to easily model compensation for both existing players and those expected to be acquired. When used as part of good business practices in Financial Planning & Analysis (FP&A) departments, a professional team can improve its agility and speed during compensation negotiations, and it can reduce the chances that calculation errors distort budgets and tactics.

Example of a Player Salary Budget Model

Here is an example of a dynamic team player budget model with drivers and capture of key metrics.

Example of a Player Salary Budget for Professional Sports Teams

Example of a Player Salary Budget for Professional Sports Teams

You can find hundreds of additional examples here

Who Uses This Type of Input form?

The typical users of this type of input form are: CFOs, recruiters, compensation negotiators, budget managers, owners.

Other Reports Often Used in Conjunction with Player Salary Budget Models

Progressive Financial Planning & Analysis (FP&A) departments sometimes use several different Player Salary Budget Models, along with team player dashboards, player statistical dashboards, historical salary reports, profit & loss reports, complete budget and forecast models and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

The information you are reading is more than 2 years old and may be outdated. Read new blogs.

Data warehousing is a powerful way for Professional Sports Teams using Microsoft Dynamics GP to manage diverse data types and produce richer financial reports.

Nowadays, the amount of data you are working with can be massive, maybe especially for professional sports teams.  Since data correlates directly to advertising, performance, profit, and so on, data warehousing can assist professional sports teams in staying on budget and on track with owners, players, administrative staff and the finance team.  Maybe you’re not that familiar with a data warehouse solution, so you have several questions.  This article will aim to offer answers that speak to your questions, so you can better understand how data warehousing can expand professional sports team data management and analytics from Microsoft Dynamics GP and additional data sources.
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The information you are reading is more than 2 years old and may be outdated. Read new blogs.

This article will discuss top features and functionalities you should be seeking in today’s business user friendly dashboard solutions for professional sports teams using Microsoft Dynamics GP.

You’ve probably noticed or heard that dashboard software is really popular in the Business Intelligence (BI) arena these days.  Additionally, Gartner’s recent study on CFO technology priorities concluded that dashboards, scorecards, and performance management tools are number one for financial executives today.  Professional sports teams are typically relying on dashboards in terms of athlete performance anyway, so BI dashboard analytics are a logical extension of easy-to-digest, quickly accessible analyses.  Dashboards or charts, graphs, and scorecards that showcase data trajectories, successes, and challenges with key performance indicators (KPIs), whether you are looking at off-season plans, investments, payroll, or the overall financial picture of your professional sports team.
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