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Annual Budget KPI Report

What is an Annual Budget KPI Report?

Budget Key Performance Indicator (KPI) reports are considered management dashboards and are used by executives and budget managers to ensure that the annual budget is aligned with the strategic goals of the organization. Some of the key functionality in this type of report allows a user to compare budgets to multiple years of strategic goals for both financial and statistical KPIs. Exception highlighting helps focus attention to budget versus goal variances that require more attention. You will find an example of this type of report below.

Purpose of Budget KPI Reports

Companies and organizations use Budget KPI Reports to ensure that budgets are within their acceptable range of strategic goals. It also gives budget managers and executives a reality check that they are budgeting for appropriate resources in the most strategic areas. When used as part of good business practices in a Financial Planning & Analysis (FP&A) Department, a company can improve its chances of getting the final budget version approved by the board as well as reduce the risk of missing budget deadlines because of budget revisions required by executives.

Budget KPI Report Example

Here is an example of a Budget KPI report that compares the proposed budget with multiple years of strategic goals.

Annual Budget KPI Report

Annual Budget KPI Report

You can find 100’s of additional examples here.

Who Uses This Type of Report?

The typical users of this type of report are: The Board of Directors, Executives, CFO and the Budget Manager.

Other Reports Often Used in Conjunction with Budget KPI Reports

Progressive Financial Planning & Analysis (FP&A) Departments use several different Budget KPI Reports, along with the detailed annual budget package and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples

Top-down Profit & Loss Budget Form

What is a Top-down Profit & Loss Budget Form?

Top-down Profit & Loss (P&L) budget models are considered what-if, break-back or modeling (depending on who you ask) templates and are used by budget managers and analysts to quickly create budget or forecasts scenarios. One key functionality used in this type of budget model includes the ability to automatically calculate revenues and expenses for all departments and GL accounts. The user can enter the target profit on the top of the form. The formulas then dynamically calculate all the rows and spreads the annual amounts across the months. It can use a flat spread or follow calculations based on last year’s seasonality. Each account (row) can also be adjusted up or down if unique treatment is required. You will find an example of this type of budget model below.

Purpose of Top-down P&L Budget Forms

Companies and organizations use Top-down P&L Budget Forms to allow a budget manager to easily and rapidly create one or more P&L budget versions. When used as part of good business practices in a Financial Planning & Analysis (FP&A) Department, a company can improve its scenario planning capabilities as well as reduce the risks associated with classic bottom-up budgets that drag out the budget process, or when a company only has time to create a single budget scenario.

Top-down P&L Budget Form Example

Here is an example of a P&L budget input form with various features such as comments, spreading, and etc….

Top-down Profit & Loss Budget Form

Top-down Profit & Loss Budget Form

You can find 100’s of additional examples here.

Who Uses This Type of Budget Model?

The typical users of this type of budget model are: CFOs, Budget Managers, and Department Heads.

Other Budget Models Often Used in Conjunction with Top-down P&L Budget Forms

Most Financial Planning & Analysis (FP&A) Departments use several different Top-down P&L Budget Forms, along with classic bottom-up budget forms, often covering detailed templates for payroll, capital expenses, sales and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples

Expense Budget Input Form with Line Item Detail

What is an Expense Budget Input Form with Line Item Detail?

Departmental expense budget input forms are considered to be a key element in the annual budget process and are used by budget managers to plan for next year’s general ledger (GL) expenses. Some of the key functionality in this type of budget form allows users to input the company’s expenses by department, and typically includes features like spreading of annual totals and textual comments. You find an example of this type of budget form below.

Purpose of Departmental Expense Budgets

Companies and organizations use Departmental Expense Budgets to plan for future expenses and related profitability. It also helps them to set spending thresholds for their managers. When used as part of good business practices in a Planning & Budgeting Department, a company can improve its expense control as well as reduce the risk that department heads don’t feel any ownership in the company’s overall performance.

Departmental Expense Budget Example

Here is an example of a budget input form used by department managers and it includes various features such as comments, spreading, and line items detail.

Department Expense Budget Input Form with Line Item Detail

Expense Budget Input Form with Line Item Detail

You can find 100’s of additional examples here.

Who Uses This Type of Budget Form?

The typical users of this type of budget form are: CFOs, Budget Managers, and Department Heads.

Other Budget Forms Often Used in Conjunction with Departmental Expense Budgets

Most Planning & Budgeting Departments use several different Departmental Expense Budgets, along with input templates for payroll, capital expenses, sales and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples

Accounts Receivable Report with Dynamic Aging Buckets Example

What is an Accounts Receivable Report with Dynamic Aging Buckets?

Accounts Receivable (AR) Aging reports are considered operational reports and are used by accountants to determine past due customer balances. Some of the key functionality in this type of report is that it dynamically calculates and displays outstanding amounts by querying transactions within date ranges like 0-30 days, 31-60 days and so on. Because it is dynamic, the user does not need to first run any aging process in their ERP system. You find an example of this type of report below.

Purpose of AR Aging Reports

Companies and organizations use AR Aging Reports to easily detect customers who are behind on their payments. When used as part of good business practices in a Financial Planning & Analysis (FP&A) and Accounting Department, a company can improve its liquidity as well as reduce the risk that a customer never pays.

AR Aging Report Example

Here is an example of a modern AR Aging report with automatically calculated aging buckets.

Accounts Receivable Report with Dynamic Aging Buckets

Accounts Receivable Report with Dynamic Aging Buckets

You can find 100’s of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: CFOs, controllers and accountants.

Other Reports Often Used in Conjunction with AR Aging Reports

Most Financial Planning & Analysis (FP&A) and Accounting Departments use several different AR Aging Reports, along with sales transaction reports, accounts payable (AP) reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analysis where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples