What is a Vendor Expense Budget Input Form?

Vendor Expense Input templates are considered part of an annual budget process and are used by budget managers and department heads to plan for expected expenditures by vendor. Some of the key functionality in this type of budget form is that it automatically displays prior year’s actual expenses for the related General Ledger (GL) account which provides the user with guidance in order to estimate next year’s spending with the vendors in that expense category. A different variation of this template can also display historical data by vendor. You find an example of this type of budget form below.

Purpose of Vendor Expense Budgets

Companies and organizations use Vendor Expense Budgets to increase overall budget accuracy and also help plan next year’s relationship with each key vendor. When used as part of good business practices in a Corporate Department, a company can improve its operating expense budget accuracy as well as reduce the risk that important expense items are forgotten by not being detailed out in the budget process.

Vendor Expense Budget Example

Here is an example of an annual budget template for Vendor Expenses by GL account.

Vendor Expense Budget Input Form Example

Vendor Expense Budget Input Form Example

 

You can find hundreds of additional examples here

Who Uses This Type of Budget form?

The typical users of this type of budget form are: Budget Managers and Department Heads.

Other Budget Forms Often Used in Conjunction with Vendor Expense Budgets

Progressive Corporate Departments sometimes use several different Vendor Expense Budgets, along with budget templates for capital expenses, sales, P&L, payroll and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples