What is a Travel & Entertainment Budget Template?
Travel & Entertainment (T&E) forms are considered a detailed expense component of an annual budget model and are used by budget managers to help manage T&E expenses. Some key functionality in this type of budget form predefines (by the budget manager) values for different types of expense items like airfare, hotel, and etc. The user specifies the number of trips, number of hotel nights, and miscellaneous items like the reason for the trip. The form then automatically calculates the monthly budget amounts and totals it all up. You will find an example of this type of budget form below.
Purpose of Travel & Entertainment Budget Forms
Companies and organizations use Travel & Entertainment Budget Forms to enable detailed expense control and to create a sense of “ownership and responsibility” of a given expense category. When used as part of good business practices in a Finance & Accounting Department, a company can improve its expense management as well as reduce the risk that the company has major cost overruns.
Travel & Entertainment Budget Form Example
Here is an example of detailed, driver-based Travel & Entertainment budget template.
You can find hundreds of additional examples here.
Who Uses This Type of Budget Form?
The typical users of this type of budget form are: Budget Managers and Department Heads.
Other Budget Forms Often Used in Conjunction with Travel & Entertainment Budget Forms
Progressive Finance & Accounting Departments sometimes use several different Travel & Entertainment Budget Forms, along with budget templates for sales, payroll, capital expenses, profit & loss and other management and control tools.
Where Does the Data for Analysis Originate From?
The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.
In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.
What Tools are Typically used for Reporting, Planning and Dashboards?
Examples of business software used with the data and ERPs mentioned above are:
- Native ERP report writers and query tools
- Spreadsheets (for example Microsoft Excel)
- Corporate Performance Management (CPM) tools (for example Solver)
- Dashboards (for example Microsoft Power BI and Tableau)
Corporate Performance Management (CPM) Technology Solutions and More Examples
- View 100’s of reporting, consolidations, planning, budgeting, forecasting and dashboard examples here
- Discover how the Solver CPM solution delivers financial and operational reporting
- Discover how the Solver CPM solution delivers planning, budgeting and forecasting
- Watch demo videos of reporting, planning and dashboards