What is a Travel & Entertainment Budget Template?

Travel & Entertainment (T&E) forms are considered a detailed expense component of an annual budget model and are used by budget managers to help manage T&E expenses. Some of the key functionality in this type of budget form is that it has predefined (by the budget manager) values for the different types of expense items like airfare, hotel, etc. The user specifies number of trips, number of hotel nights and other items like the reason for the trip. The form then automatically calculates the monthly budget amounts and totals it all up. You find an example of this type of budget form below.

Purpose of Travel & Entertainment Budget Forms

Companies and organizations use Travel & Entertainment Budget Forms to enable detailed expense control and also to create a sense of “ownership and responsibility” this expense category. When used as part of good business practices in a Finance & Accounting Department, a company can improve its expense management as well as reduce the risk that the company has major cost overruns.

Travel & Entertainment Budget Form Example

Here is an example of detailed, driver-based Travel & Entertainment budget template.

Travel & Entertainment Budget Template Example

Travel & Entertainment Budget Template Example

You can find hundreds of additional examples here

Who Uses This Type of Budget form?

The typical users of this type of budget form are: Budget Managers and Department Heads.

Other Budget forms Often Used in Conjunction with Travel & Entertainment Budget Forms

Progressive Finance & Accounting Departments sometimes use several different Travel & Entertainment Budget Forms, along with budget templates for sales, payroll, capital expenses, profit & loss and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Technology Solutions and More Examples