What is a Travel and Entertainment Departmental Analysis Report?

Travel and entertainment (T&E) reports are considered expense analysis tools and are often used by controllers and accountants to manage and review departmental T&E costs. Some of the key functionality in this type of report is that it is parameter driven and is usually reviewed on a monthly basis. The columns shows Travel (expense) Type, Department and Amount. The rows show expense by category and department. When the user clicks on a category such as “Dinner”, the row expands and all departments are shown with their individual expense amounts. The bottom of the report displays a chart that ranks total actual expenses by category. You find an example of this type of report below.

Purpose of T&E Departmental Expense Analysis Reports

Companies and organizations use T&E Departmental Expense Analysis Reports to easily review T&E expenses both at a high level and with the option to drill down to detail by individual department. When used as part of good business practices in an accounting department, a company can improve its cost control and related policies as well as reduce the chances that there is overspending or abuse in certain areas.

T&E Departmental Expense Analysis Report Example

Here is an example of Travel & Entertainment Report by Category and Department.

 Departmental Travel and Entertainment Analysis Report Example

Departmental Travel and Entertainment Analysis Report Example

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Controllers and Accountants.

Other Reports Often Used in Conjunction with T&E Departmental Expense Analysis Reports

Progressive Accounting Departments sometimes use several different T&E Departmental Expense Analysis Reports, along with T&E dashboards, departmental and corporate profit & loss reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples