What is a Top 20 Vendor Accounts Payable (AP) Report?

Top 20 AP reports are considered operational reports and are used by accountants and AP managers to quickly see the vendors that are owed the most money. Some of the key functionality in this type of report is that it can be run for any period and it will then list the top 20 vendors in ranked order based on the amount owed to them. The top right chart shows the ranked list of vendors and the left chart shows what percent the top 3 vendors makes up out of the AP to the top 20 vendors. You find an example of this type of report below.

Purpose of Top 20 AP Vendor Reports

Companies and organizations use Top 20 AP Vendor Reports to help prioritize payments and assess impact on the company’s cash. When used as part of good business practices in a accounting department, a company can improve its liquidity as well as reduce the chances that large upcoming vendor payments causes issues because they are coming as a surprise.

Top 20 AP Vendor Report Example

Here is an example of a analytical Top 20 AP Report.

Top 20 Vendor Accounts Payable (AP) Report Example

Top 20 Vendor Accounts Payable (AP) Report Example

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Controllers, accountants, AP managers, purchasing managers.

Other Reports Often Used in Conjunction with Top 20 AP Vendor Reports

Progressive Accounting departments sometimes use several different Top 20 AP Vendor Reports, along with payables reports, purchase order reports, expense reports, expense dashboards and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples