What is  Project Manager Dashboard?

Project Manager Dashboards are considered key performance indicator (KPI) analysis tools and are used by project leaders and executives to enable easy monitoring of important trends and variances related to services and clients. Some of the main functionality in this type of dashboard is that it the user can run the report to get a snapshot of the current month or any historical period and all the data will update accordingly. The report provides analysis from six different perspectives: 1) Monthly trend in client billing, 2) Monthly trend in non-reimbursable expenses benchmarked against the average, 3) Monthly trend showing individual PM utilization benchmarked against the average, 4) Percent of projects with red, yellow and green status, 5) Monthly trend in billable versus non-billable hours, and 6) Top 10 clients ranked by billing amount. You find an example of this type of dashboard below.

Purpose of Project Manager Dashboards

Professional Services organizations use Project Manager Dashboards to enable leaders with a clear, self-service view of important KPIs and trends related to their clients and projects. When used as part of good business practices in FP&A and PMO departments, a company can improve its project strategies and revenue growth, and it can reduce the chances that project/client outliers or trends are left untouched due to lack of visibility to performance metrics.

Example of a Project Manager Dashboard

Here is an example of a Project Manager Dashboard with trends and benchmarking for project and client KPIs.

Example of a Project Manager Dashboard for Professional Services Companies

Example of a Project Manager Dashboard for Professional Services Companies

You can find hundreds of additional examples here

Who Uses This Type of Dashboard?

The typical users of this type of dashboard are: Service Leaders, Project Managers.

Other Reports Often Used in Conjunction with Project Manager Dashboards

Progressive FP&A and PMO departments sometimes use several different Project Manager Dashboards, along with profit & loss reports, KPI dashboards, project detailed project reports, project forecast models, annual budget models and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples