What is a Profit & Loss Report with Links to Supporting Sub-ledger Reports?

Financial statements with links to sub-ledger reports are considered self-service analysis reports and are often used by managers and accountants to provide users with easy answers to their questions. Key functionality in this type of report allows the user to click on the hyperlinked account numbers located in the first column. These links will open a different report that provides granular details about the figure seen in the financial statement. Examples of such reports can include a sales report explaining a revenue figure, or an accounts payable report explaining the details behind an expense figure. You will find an example of this type of report below.

Purpose of Profit & Loss Reports with Links to Supporting Sub-ledger Reports

Companies and organizations use Profit & Loss Reports with Links to Supporting Sub-ledger Reports to give users a way to answer their questions by providing direct drill-down to detailed sub-ledger transactions. When used as part of good business practices in a Financial Planning & Analysis (FP&A) Department, a company can improve its speed of decision-making, as well as, reduce the time that managers constantly ask accountants to go back to the ERP system to explain figures in financial statements.

Profit & Loss Reports with Links to Supporting Sub-ledger Report Example

Here is an example of a Profit & Loss Report with hyperlinks to underlying sub-ledger transaction reports.

Profit & Loss Report with Links to Supporting Sub-ledger Reports Example

Profit & Loss Report with Links to Supporting Sub-ledger Reports Example

You can find hundreds of additional examples here.

Who Uses This Type of Report?

The typical users of this type of report are: Executives, Department Heads and Financial Managers.

Other Reports Often Used in Conjunction with Profit & Loss Reports with Links to Supporting Sub-ledger Reports

Progressive Financial Planning & Analysis (FP&A) Departments sometimes use several different Profit & Loss Reports with Links to Supporting Sub-ledger Reports, along with balance sheets, cash flow reports, transaction analysis reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

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