What is a Profit & Loss Budget Analysis Report?
P&L Budget Reports are considered budget analysis tools and are used by budget managers and executives to review the final budget at a summary level. A key functionality in this type of management report will compare the budget to actual year-to-date numbers plus forecast for the rest of the year. It also shows variances between the budget and last year’s actual results. While the top of the report provides graphical summary metrics, the user can also drill down on any number in the report to see transactional budget or actual data. You will find an example of this type of management report below.
Purpose of Budget Analysis Reports
Companies and organizations use Budget Analysis Reports to increase budget accuracy and also to review multiple different budget scenarios to determine the most likely outcome. When used as part of good business practices in a Financial Planning & Analysis (FP&A) Department, a company can improve its ability to produce optimal budgets as well as reduce the risk that avoidable budget variances occur.
Budget Analysis Report Example
Here is an example of Profit & Loss Budget Report with charts and variance analysis.
You can find hundreds of additional examples here.
Who Uses This Type of Management Report?
The typical users of this type of management report are: Executives and Budget Managers.
Other Management Reports Often Used in Conjunction with Budget Analysis Reports
Progressive Financial Planning & Analysis (FP&A) Departments sometimes use several different Budget Analysis Reports, along with balance sheet and cash flow budget analysis reports, departmental detail and other management and control tools.
Where Does the Data for Analysis Originate From?
The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.
In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.
What Tools are Typically used for Reporting, Planning and Dashboards?
Examples of business software used with the data and ERPs mentioned above are:
- Native ERP report writers and query tools
- Spreadsheets (for example Microsoft Excel)
- Corporate Performance Management (CPM) tools (for example Solver)
- Dashboards (for example Microsoft Power BI and Tableau)
Corporate Performance Management (CPM) Cloud Solutions and More Examples
- View 100’s of reporting, consolidations, planning, budgeting, forecasting and dashboard examples here
- Discover how the Solver CPM solution delivers financial and operational reporting
- Discover how the Solver CPM solution delivers planning, budgeting and forecasting
- Watch demo videos of reporting, planning and dashboards