What is a Payroll Budget Model for Government Entities?

Payroll Budget forms are considered workforce planning models and are often used by HR and budget managers to plan expected payroll and benefit related expenses as part of the annual budget. Key functionality in this type of budget template is used for both existing staff and planned hires. Most of the budget expenses are calculated automatically based on drivers from an assumption form. This includes salary, merit increases, healthcare benefits and other items. Information can be captured by department and fund. You will find an example of this type of budget template below.

Purpose of Payroll Budget Input Forms

State and local government organizations use Payroll Budget Input Forms to easily capture and calculate all employee compensation related expenses. When used as part of good business practices in a Budgeting and Planning department, a public sector institution can improve its budget process, as well as, reduce the chances of calculation mistakes in the budget or taking too much time for users to enter data.

Payroll Budget Input Form Example

Here is an example of a Government Payroll Budget input template with salaries, headcount, benefit and other detail.

Payroll Budget Model for Government Entities Example

Payroll Budget Model for Government Entities Example

You can find hundreds of additional examples here.

Who Uses This Type of Budget Template?

The typical users of this type of budget template are: Budget Managers, HR Managers, and department heads.

Other Budget Templates Often Used in Conjunction with Payroll Budget Input Forms

Progressive Budgeting and Planning Departments sometimes use several different Payroll Budget Input Forms, along with payroll assumptions, revenue and operating expense models and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples