What is a Payroll Budget Dashboard for Public Sector?

Payroll Budget Dashboards are considered annual budget analysis tools and are used by HR managers and budget officers to analyze the completed employee budget. Some of the main functionality in this type of dashboard is that it provides graphical salary analysis from three perspectives: 1) Chart with ranked list of payroll budgets by department, 2) Ranked table with payroll budgets and headcount by department, and 3) Total payroll budget and total headcount. The user can use the drop down boxes on the top of the screen to filter by department and budget year. You find an example of this type of dashboard below.

Purpose of Payroll Budget Dashboards

Government organizations use Payroll Budget Dashboards to enable easy analysis of payroll budgets and planned headcount. When used as part of good business practices in Financial Planning & Analysis (FP&A) and HR departments, an organization can improve its human capital planning process, and it can reduce the chances that employee budgets are not carefully analyzed and understood at the end of the planning process.

Example of a Payroll Budget Dashboard

Here is an example of a Payroll Budget Dashboard with ranked salary expenses and headcount.

Example of a Payroll Budget Dashboard for Public Sector

Example of a Payroll Budget Dashboard for Public Sector

You can find hundreds of additional examples here

Who Uses This Type of Dashboard?

The typical users of this type of dashboard are: Executives, budget officers, CFOs, analysts, HR managers, department heads.

Other Reports Often Used in Conjunction with Payroll Budget Dashboards

Progressive Financial Planning & Analysis (FP&A) and HR departments sometimes use several different Payroll Budget Dashboards, along with financial statements, annual budget reports, budget summary dashboards, detailed payroll budget reports, payroll budget input models and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

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