What is an Intercampus Matching Report?

Intercampus Matching Reports are considered month end closing tools  and are used by accountants to automate the reconciliation of eliminations of financial transactions when campuses lend, borrow, buy or sell to each other. Some of the main functionality in this type of matching report is that it automatically matches monthly intercampus transactions. For each “due to” and “due from” account pair, the report shows a total with a green color if there is a complete match and a red color if there is a difference. You find an example of this type of matching report below.

Purpose of Intercampus Matching Reports

Universities and colleges use Intercampus Matching Reports to automatically match internal transactions between their campuses. When used as part of good business practices in a Financial Planning & Analysis (FP&A) department, a higher education institution can improve its month end close process, and it can reduce the chances that the there are accounting mistakes when campus financials are consolidated for the entire organization and all its entities.

Intercampus Matching Report Example

Here is an example of an Intercampus Matching Report with Exception Colors and automated reconciliation.

Higher Education Reporting - Intercampus Matching Report Example

Higher Education Reporting – Intercampus Matching Report Example

You can find hundreds of additional examples here

Who Uses This Type of Matching report?

The typical users of this type of matching report are: Financial officers, controllers, accountants.

Other Matching Reports Often Used in Conjunction with Intercampus Matching Reports

Progressive Financial Planning & Analysis (FP&A) departments sometimes use several different Intercampus Matching Reports, along with  trial balances, consolidating multi-entity reports, sources and uses of funds, balance sheets and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples