What is a Grants Funding Sources and Uses Report?

Grants Sources and Uses Reports are considered grant analysis tools and are used by Financial Officers and Grant Managers to monitor annual allocation and other key metrics. Some of the main functionality in this type of report is that it is dynamic and users can run it with parameters such as Organization (entity) and Period/Year. Columns in the report has useful information including: Program, Funding Source, Use of Funds, Annual Allocation, Program spend, Prior Year amounts, Total, Anticipated amount available (remainder), Description of use. You find an example of this type of report below.

Purpose of Grants Funding Sources and Uses Reports

Public Sector and nonprofit entities use Grants Funding Sources and Uses Reports to easily get a clear summary picture of each grant with essential metrics. When used as part of good business practices in Accounting and FP&A departments, an  organization can improve its grant strategies and investment planning for various programs, and it can reduce the chances that funding for initiatives runs into problems due to lack of visibility into expected grant KPIs.

Example of a Grants Funding Sources and Uses Report

Here is an example of a Grants Funding Sources and Uses Report with annual allocation, program spend and anticipated remaining balance.

Example of a Grants Funding Sources and Uses Report for Public Sector and Nonprofit Organizations

Example of a Grants Funding Sources and Uses Report for Public Sector and Nonprofit Organizations

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: CFOs, controllers, grant managers, program managers.

Other Reports Often Used in Conjunction with Grants Funding Sources and Uses Reports

Progressive Accounting and FP&A departments sometimes use several different Grants Funding Sources and Uses Reports, along with detailed grants reports, grant budgets, grants dashboards, financial statements, program and initiative reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples