What is a Grant Budget Input Model?

Grant Budget Models are considered key building blocks of annual budgets for any organization that receives grants. These models are used by grant managers and budget officers to enter the detailed revenues and expenses associated with each grant. Some of the main functionality in this type of budget input template is that it is parameter driven and can be detailed down to department, function, program and grant. The user can select one or several grants and the form then automatically starts each section with grant ID and grant name. The user can then enter the detailed categories of revenues and expenses by month. On the bottom right the remaining grant balance is automatically calculated and displayed as an a real time guide for the user. You find an example of this type of budget input template below.

Purpose of Grant Budget Models

Public Sector organizations use Grant Budget Models to capture all the important revenue and expense details that is important to plan for the funding and uses of each grant. When used as part of good business practices in Grant and Budgeting & Planning departments, a government entity can increase its grant revenues as well as improve their budget accuracy, and it can reduce the chances that grants are lost or reduced due to lack of detailed and high quality budgets.

Example of a Grant Budget Model

Here is an example of a Grant Budget input form with entry of monthly revenue and expense line items.

Example of a Grant Budget Input Model for Public Sector Organizations

Example of a Grant Budget Input Model for Public Sector Organizations

You can find hundreds of additional examples here

Who Uses This Type of Budget input template?

The typical users of this type of budget input template are: Grant managers, executives, budget managers, department heads.

Other Reports Often Used in Conjunction with Grant Budget Models

Progressive Grant and Budgeting & Planning departments sometimes use several different Grant Budget Models, along with grant reports, grant dashboards, general ledger and line item expense input forms, employee (human capital) and headcount forms, sources of funds input forms, budget analysis dashboards and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from grant management systems and enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples