What is a Fund Budget Analysis Dashboard?

Fund Budget Dashboards are considered annual budget analysis tools and are used by executives and budget managers to review the adopted budget for all funds. Some of the main functionality in this type of dashboard is that it provides executives and department heads with an easy way to view fund budgets from three perspectives: 1) Overall revenue and expense view by fund, 2) Top ten revenues ranked by GL account, and 3) Top 10 expenses ranked by GL account. The user can use the drop down boxes at the top of the screen to filter by fund, department and budget year. You find an example of this type of dashboard below.

Purpose of Fund Budget Dashboards

Public sector organizations use Fund Budget Dashboards to give finance teams and executives an graphical tool to better analyze the annual fund budget figures. When used as part of good business practices in Financial Planning & Analysis (FP&A) departments, an organization can improve its managers’ understanding of the financial budgets at the fund level, and it can reduce the chances that lack of budget insight leads to major cost overruns.

Example of a Fund Budget Dashboard

Here is an example of a Fund Budget Dashboard with ranked revenue and expense analysis.

Example of a Fund Budget Analysis Dashboard for Public Sector

Example of a Fund Budget Analysis Dashboard for Public Sector

You can find hundreds of additional examples here

Who Uses This Type of Dashboard?

The typical users of this type of dashboard are: Executives, boards, directors, budget officers, CFOs, analysts, fund managers.

Other Reports Often Used in Conjunction with Fund Budget Dashboards

Progressive Financial Planning & Analysis (FP&A) departments sometimes use several different Fund Budget Dashboards, along with financial statements, annual budget reports, budget summary dashboards, detailed fund budget reports, budget input models by fund and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

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