What is a Credit Card Expenses by Employee and Type?

Credit card usage reports with employee comparison are considered control and analysis tools and are often used by accountants to determine credit card usage by expense category and to compare usage across employees. Some of the key functionality in this type of report is that it provides parameters where the accountant can choose date range and employees to be included when the report is executed. Expense categories are ranked from high to low and listed down the rows with a grand total at the bottom. Employees are dynamically listed across the columns. You find an example of this type of report below.

Purpose of Credit Card Expenses by Employee Reports

Companies and organizations use Credit Card Expenses by Employee Reports to easily analyze card usage in order to manage the company’s expenses. When used as part of good business practices in a Accounting department, a company can improve its cost control and credit card usage policies as well as reduce the chances that any abuse or fraud occurs.

Credit Card Expenses by Employee Report Example

Here is an example of a Credit Card Expense Report that compares charges across a list of employees and with ranking based on total expenses by type.

Credit Card Expense Report with Employee Comparison

Credit Card Expense Report with Employee Comparison

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Accountants, CFOs, auditors.

Other Reports Often Used in Conjunction with Credit Card Expenses by Employee Reports

Progressive Accounting Departments sometimes use several different Credit Card Expenses by Employee Reports, along with expense reports, Travel & Entertainment (T&E) dashboards, exception reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from credit card companies like American Express (Amex) and Visa as well as enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples