What is a Credit Card Expenses by Category Report?

Credit card usage reports are considered control and analysis tools and are often used by accountants to manage expenses coming from corporate issued credit cards. Some of the key functionality in this type of report is that it uses imported credit card transactions to provide a user-friendly format to review monthly expenditures. The report groups individual transactions by employee, category and assigned GL account. Amounts are sub-totaled for the same groupings. The line item detail also include vendor, transaction description and date. You find an example of this type of report below.

Purpose of Credit Card Summary by Category Reports

Companies and organizations use Credit Card Summary by Category Reports to easily review monthly card usage by expense category. When used as part of good business practices in a accounting department, a company can improve its cost control and better analyze what type of expenses credit cards are being used for as well as reduce the chances that corporate usage policies are not being followed or that cards are being used in areas where other payment methods are preferred.

Credit Card Summary by Category Report Example

Here is an example of a Credit Card Report with expenses grouped by category.

Credit Card Expense Report Example by Category

Credit Card Expense Report Example by Category

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Accountants, Auditors.

Other Reports Often Used in Conjunction with Credit Card Summary by Category Reports

Progressive Accounting Departments sometimes use several different Credit Card Summary by Category Reports, along with Travel & Entertainment (T&E) reports, T&E dashboards, expense reports, anomaly reports, exception reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from credit card vendors or enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples