What is a Credit Card Expense Analysis Report by Vendor?

Vendor expense reports for corporate credit cards are considered control and analysis tools and are often used by accountants to review which vendors the company is paying with credit cards, how much spending is taking place and trends over time. Some of the key functionality in this type of report is that it is parameter-driven and the columns will display monthly detail for each period in the current and prior year. It also shows the variance in year-to-date (YTD) spending by vendor and category and the variance versus the prior year. The first row section shows expenses by category and the second section shows expenses grouped by vendor and ranked by YTD spend. The YTD columns can be expanded to see the monthly detail. You find an example of this type of report below.

Purpose of Vendor Expense Analysis for Corporate Credit Card Usage

Companies and organizations use Vendor Expense Analysis Reports for Corporate Credit Cards to easily track monthly and YTD spend per vendor. This analysis have multiple uses including to negotiate corporate deals with the company’s top recurring vendors. When used as part of good business practices in an accounting department, a company can improve its cost control and the bottom line. It can also reduce the chances that lack of credit card expense analysis leads to lost negotiation- or vendor consolidation opportunities.

Vendor Expense Analysis for Corporate Credit Card Usage Example

Here is an example of a Vendor Expense Analysis Report for corporate credit card transactions.

Credit Card Expense Analysis Report by Vendor

Credit Card Expense Analysis Report by Vendor

 

You can find hundreds of additional examples here

Who Uses This Type of Report?

The typical users of this type of report are: Accountants, CFOs, auditors, analysts.

Other Reports Often Used in Conjunction with Vendor Expense Analysis for Corporate Credit Card Usage

Progressive accounting departments sometimes use several different Vendor Expense Analysis reports related to corporate credit card usage, along with purchasing reports, vendor dashboards, anomaly reports, exception reports and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from credit card vendors like American Express (AMEX) and Visa as well as enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Acumatica, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

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