What is a detailed expense budget entry form?

Departmental Spending Budget Entry Forms are considered a key element in the annual budgeting process and are used by budget managers to plan for GL expenditures for the following year. Some of the key features of this type of budget form allow users to enter company expenses by department, and often include features such as disclosure of annual totals and verbatim comments. Below you will find an example of this type of budget form.

Purpose of department spending budgets

Businesses and organizations use department spending budgets to plan future expenses and the corresponding profitability. It also helps them set spending thresholds for their managers. When used as part of good business practice in a Planning and Budgeting Department, a company can improve its control of expenses, as well as reduce the risk that department heads do not take ownership of the overall performance of the company.

Example of department expense budget

Here is an example of a budget entry form used by department managers and includes various features such as feedback, broadcast, and line details.

Department Expense Budget Input Form with Line Item Detail

Expense Budget Input Form with Line Item Detail

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Who uses this type of Quote Form?

Typical users of this type of report are: CFOs, budget managers, and department heads.

Other budget formats often used in conjunction with department expense budgets

Most Planning and Budgeting Departments use several different departmental expense budgets, along with entry templates for payroll, capital expenditures, sales, and other management and control tools.

Where does the data for the analysis come from?

Actual data (historical transactions) usually comes from enterprise resource planning (ERP) systems such as: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL , Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyzes using budgeting or forecasting, the data typically comes from internal Excel spreadsheet models or from professional business performance management (CPM / EPM) solutions.

What tools are typically used for reporting, planning, and dashboards?

Examples of business software used with the data and enterprise resource planning (ERP) systems mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example, Microsoft Excel)
  • Performance Management (CPM) tools (for example, Solver )
  • Dashboards (for example, Microsoft Power BI and Tableau)

Business Performance Management (CPM) Technology Solutions and More Examples

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