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Top-down Profit & Loss Budget Form

What is a ‘Top Down’ Profit and Loss Budget Form? 

Top-down Profit and Loss (P&G) budgeting models are considered “what if”, “breakout”, or modeling templates (depending on who you ask) and are used by budget managers and analysts to create quickly budget or forecast scenarios. A key functionality used in these types of budget models includes the ability to automatically calculate income and expenses for all general ledger accounts and departments. The user can enter the target profit at the top of the form. The formulas then dynamically calculate all the rows and distribute the annual amounts across the months. You can either use a flat spread or follow the calculations based on last year’s seasonality. Each bead (row) can also be adjusted up or down if a unique treatment is required. Here is an example of this type of budget model.

Purpose of the ‘Top Down’ Profit and Loss Budget Forms

Businesses and organizations use top-down P&L budget forms to allow a budget manager to quickly and easily create one or more budget versions of P&L. When used as part of good business practice in a Financial Planning and Analysis (FP&A) Department, a company can improve its scenario planning capabilities, as well as reduce the risks associated with classic bottom-up budgets that drag the budgeting process. , or when a company only has time to create a single budget scenario.

Sample ‘Top Down’ Profit and Loss Budget Form

This is an example of a P&G budget entry form with various features like feedback, broadcast, etc …

 

Top-down Profit & Loss Budget Form

Top-down Profit & Loss Budget Form

You can find hundreds of additional examples here

 

Who uses this type of budget model?

Typical users of this type of report are: CFOs, treasurers, budget managers, and department heads.

Other budget templates often used in conjunction with P&L ‘Top Down’ budget forms.

Most Financial Planning and Analysis (FP&A) departments use several different ‘Top Down’ profit and loss budgeting forms, along with the classic ascendant budget forms, which often cover detailed templates for payroll, capital expenditures, sales and other management and control tools.

Where does the data for the analysis come from?

Actual data (historical transactions) usually comes from enterprise resource planning (ERP) systems such as: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL , Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyzes using budgeting or forecasting, the data typically comes from internal Excel spreadsheet models or from professional business performance management (CPM / EPM) solutions.

What tools are typically used for reporting, planning, and dashboards?

Examples of business software used with the data and enterprise resource planning (ERP) systems mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example, Microsoft Excel)
  • Performance Management (CPM) tools (for example, Solver )
  • Dashboards (for example, Microsoft Power BI and Tableau)

Business Performance Management (CPM) Technology Solutions and More Examples

See hundreds of sample reports, consolidations, planning, budgets, forecasts and dashboards here

Expense Budget Input Form with Line Item Detail

What is a detailed expense budget entry form?

Departmental Spending Budget Entry Forms are considered a key element in the annual budgeting process and are used by budget managers to plan for GL expenditures for the following year. Some of the key features of this type of budget form allow users to enter company expenses by department, and often include features such as disclosure of annual totals and verbatim comments. Below you will find an example of this type of budget form.

Purpose of department spending budgets

Businesses and organizations use department spending budgets to plan future expenses and the corresponding profitability. It also helps them set spending thresholds for their managers. When used as part of good business practice in a Planning and Budgeting Department, a company can improve its control of expenses, as well as reduce the risk that department heads do not take ownership of the overall performance of the company.

Example of department expense budget

Here is an example of a budget entry form used by department managers and includes various features such as feedback, broadcast, and line details.

Department Expense Budget Input Form with Line Item Detail

Expense Budget Input Form with Line Item Detail

You can find hundreds of additional examples here

 

Who uses this type of Quote Form?

Typical users of this type of report are: CFOs, budget managers, and department heads.

Other budget formats often used in conjunction with department expense budgets

Most Planning and Budgeting Departments use several different departmental expense budgets, along with entry templates for payroll, capital expenditures, sales, and other management and control tools.

Where does the data for the analysis come from?

Actual data (historical transactions) usually comes from enterprise resource planning (ERP) systems such as: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL , Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyzes using budgeting or forecasting, the data typically comes from internal Excel spreadsheet models or from professional business performance management (CPM / EPM) solutions.

What tools are typically used for reporting, planning, and dashboards?

Examples of business software used with the data and enterprise resource planning (ERP) systems mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example, Microsoft Excel)
  • Performance Management (CPM) tools (for example, Solver )
  • Dashboards (for example, Microsoft Power BI and Tableau)

Business Performance Management (CPM) Technology Solutions and More Examples

See hundreds of sample reports, consolidations, planning, budgets, forecasts and dashboards here

Accounts Receivable Report with Dynamic Aging Buckets Example

What is an accounts receivable report grouped by dynamic aging?

Old accounts receivable reports are considered operational reports and are used by accountants to determine past due balances from clients. Some of the key features of this type of report is that it dynamically calculates and displays outstanding amounts by querying for transactions within date ranges such as 0-30 days, 31-60 days, and so on. Because it is dynamic, the user does not need to run any old processes in their ERP system first. Below you will find an example of this type of report.

Purpose of Aging Reports AR

Aging reporting (AR) is used by businesses and organizations to easily spot customers who are behind on their payments. When used as part of good business practice in a Financial Planning and Analysis (FP&A) and Accounting Department, a company can improve its liquidity, as well as reduce the risk that a customer will never pay.

Accounts Receivable Aging Report Example

Here is an example of a modern aging (AR) report with automatically calculated aging groupings.

Accounts Receivable Report with Dynamic Aging Buckets

Accounts Receivable Report with Dynamic Aging Buckets

You can find hundreds of additional examples here

 

Who uses this type of Report?

Typical users of this type of report are: CFOs, controlling treasurers, and accountants.

Other reports often used in conjunction with accounts receivable (AR) aging reports

Most financial planning and analysis (FP&A) and accounting departments use several different AR aging reports, along with sales transaction reports, accounts payable (AP) reports, and other management and control tools.

Where does the data for the analysis come from?

Actual data (historical transactions) usually comes from enterprise resource planning (ERP) systems such as: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL , Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyzes using budgeting or forecasting, the data typically comes from internal Excel spreadsheet models or from professional business performance management (CPM / EPM) solutions.

What tools are typically used for reporting, planning, and dashboards?

Examples of business software used with the data and enterprise resource planning (ERP) systems mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example, Microsoft Excel)
  • Performance Management (CPM) tools (for example, Solver )
  • Dashboards (for example, Microsoft Power BI and Tableau)

Business Performance Management (CPM) Technology Solutions and More Examples

See hundreds of sample reports, consolidations, planning, budgets, forecasts and dashboards here