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Top-down Profit & Loss Budget Form

What is a ‘Top Down’ Profit and Loss Budget Form? 

Top-down Profit and Loss (P&G) budgeting models are considered “what if”, “breakout”, or modeling templates (depending on who you ask) and are used by budget managers and analysts to create quickly budget or forecast scenarios. A key functionality used in these types of budget models includes the ability to automatically calculate income and expenses for all general ledger accounts and departments. The user can enter the target profit at the top of the form. The formulas then dynamically calculate all the rows and distribute the annual amounts across the months. You can either use a flat spread or follow the calculations based on last year’s seasonality. Each bead (row) can also be adjusted up or down if a unique treatment is required. Here is an example of this type of budget model.

Purpose of the ‘Top Down’ Profit and Loss Budget Forms

Businesses and organizations use top-down P&L budget forms to allow a budget manager to quickly and easily create one or more budget versions of P&L. When used as part of good business practice in a Financial Planning and Analysis (FP&A) Department, a company can improve its scenario planning capabilities, as well as reduce the risks associated with classic bottom-up budgets that drag the budgeting process. , or when a company only has time to create a single budget scenario.

Sample ‘Top Down’ Profit and Loss Budget Form

This is an example of a P&G budget entry form with various features like feedback, broadcast, etc …

 

Top-down Profit & Loss Budget Form

Top-down Profit & Loss Budget Form

You can find hundreds of additional examples here

 

Who uses this type of budget model?

Typical users of this type of report are: CFOs, treasurers, budget managers, and department heads.

Other budget templates often used in conjunction with P&L ‘Top Down’ budget forms.

Most Financial Planning and Analysis (FP&A) departments use several different ‘Top Down’ profit and loss budgeting forms, along with the classic ascendant budget forms, which often cover detailed templates for payroll, capital expenditures, sales and other management and control tools.

Where does the data for the analysis come from?

Actual data (historical transactions) usually comes from enterprise resource planning (ERP) systems such as: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL , Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyzes using budgeting or forecasting, the data typically comes from internal Excel spreadsheet models or from professional business performance management (CPM / EPM) solutions.

What tools are typically used for reporting, planning, and dashboards?

Examples of business software used with the data and enterprise resource planning (ERP) systems mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example, Microsoft Excel)
  • Performance Management (CPM) tools (for example, Solver )
  • Dashboards (for example, Microsoft Power BI and Tableau)

Business Performance Management (CPM) Technology Solutions and More Examples

See hundreds of sample reports, consolidations, planning, budgets, forecasts and dashboards here

Expense Budget Input Form with Line Item Detail

What is a detailed expense budget entry form?

Departmental Spending Budget Entry Forms are considered a key element in the annual budgeting process and are used by budget managers to plan for GL expenditures for the following year. Some of the key features of this type of budget form allow users to enter company expenses by department, and often include features such as disclosure of annual totals and verbatim comments. Below you will find an example of this type of budget form.

Purpose of department spending budgets

Businesses and organizations use department spending budgets to plan future expenses and the corresponding profitability. It also helps them set spending thresholds for their managers. When used as part of good business practice in a Planning and Budgeting Department, a company can improve its control of expenses, as well as reduce the risk that department heads do not take ownership of the overall performance of the company.

Example of department expense budget

Here is an example of a budget entry form used by department managers and includes various features such as feedback, broadcast, and line details.

Department Expense Budget Input Form with Line Item Detail

Expense Budget Input Form with Line Item Detail

You can find hundreds of additional examples here

 

Who uses this type of Quote Form?

Typical users of this type of report are: CFOs, budget managers, and department heads.

Other budget formats often used in conjunction with department expense budgets

Most Planning and Budgeting Departments use several different departmental expense budgets, along with entry templates for payroll, capital expenditures, sales, and other management and control tools.

Where does the data for the analysis come from?

Actual data (historical transactions) usually comes from enterprise resource planning (ERP) systems such as: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL , Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyzes using budgeting or forecasting, the data typically comes from internal Excel spreadsheet models or from professional business performance management (CPM / EPM) solutions.

What tools are typically used for reporting, planning, and dashboards?

Examples of business software used with the data and enterprise resource planning (ERP) systems mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example, Microsoft Excel)
  • Performance Management (CPM) tools (for example, Solver )
  • Dashboards (for example, Microsoft Power BI and Tableau)

Business Performance Management (CPM) Technology Solutions and More Examples

See hundreds of sample reports, consolidations, planning, budgets, forecasts and dashboards here

Accounts Receivable Report with Dynamic Aging Buckets Example

What is an accounts receivable report grouped by dynamic aging?

Old accounts receivable reports are considered operational reports and are used by accountants to determine past due balances from clients. Some of the key features of this type of report is that it dynamically calculates and displays outstanding amounts by querying for transactions within date ranges such as 0-30 days, 31-60 days, and so on. Because it is dynamic, the user does not need to run any old processes in their ERP system first. Below you will find an example of this type of report.

Purpose of Aging Reports AR

Aging reporting (AR) is used by businesses and organizations to easily spot customers who are behind on their payments. When used as part of good business practice in a Financial Planning and Analysis (FP&A) and Accounting Department, a company can improve its liquidity, as well as reduce the risk that a customer will never pay.

Accounts Receivable Aging Report Example

Here is an example of a modern aging (AR) report with automatically calculated aging groupings.

Accounts Receivable Report with Dynamic Aging Buckets

Accounts Receivable Report with Dynamic Aging Buckets

You can find hundreds of additional examples here

 

Who uses this type of Report?

Typical users of this type of report are: CFOs, controlling treasurers, and accountants.

Other reports often used in conjunction with accounts receivable (AR) aging reports

Most financial planning and analysis (FP&A) and accounting departments use several different AR aging reports, along with sales transaction reports, accounts payable (AP) reports, and other management and control tools.

Where does the data for the analysis come from?

Actual data (historical transactions) usually comes from enterprise resource planning (ERP) systems such as: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics SL , Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyzes using budgeting or forecasting, the data typically comes from internal Excel spreadsheet models or from professional business performance management (CPM / EPM) solutions.

What tools are typically used for reporting, planning, and dashboards?

Examples of business software used with the data and enterprise resource planning (ERP) systems mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example, Microsoft Excel)
  • Performance Management (CPM) tools (for example, Solver )
  • Dashboards (for example, Microsoft Power BI and Tableau)

Business Performance Management (CPM) Technology Solutions and More Examples

See hundreds of sample reports, consolidations, planning, budgets, forecasts and dashboards here

Consolidation_01

Por muchos años pareciera que todos los proveedores de ERP de mercado medio y de empresa han aspirado a ofrecer consolidaciones financieras nativas. Sin embargo, todos tienden quedarse cortos, a menudo para decepción de los clientes a los que se les prometió que su nuevo sistema ERP fácilmente podría producir las finanzas consolidadas de sus libros de contabilidad subsidiarias individuales.

Entonces, ¿por qué es tan difícil para un proveedor de ERP ofrecer la funcionalidad de consolidación necesaria dentro del propio sistema ERP? Puede haber cualquier número de razones tales como:

  • Falta de capacidad para manejar diferentes planes de cuentas
  • Falta de capacidad para consolidarse entre subsidiarias con diferentes calendarios fiscales
  • Funcionalidad de conversión de moneda deficiente
  • Funcionalidad de eliminación automática débil
  • Tedioso para registrar ajustes de consolidación manuales
  • Escritor de informes financieros débil para producir los informes consolidados
  • Proceso de consolidación torpe con demasiados pasos
  • Problemático para consolidarse entre filiales con diferentes ERPs
  • Falta de consolidaciones de forma dinámicas

overloaded manager

Sería el sueño de un controlador si todas estas áreas se manejaran elegantemente dentro de su sistema ERP. Y, mientras que la mayoría de los ERP de mercado medio y de empresa normalmente pueden marcar todas o la mayoría de las casillas para las características de consolidación, casi siempre, consolidar en el ERP es simplemente demasiado ineficiente con demasiados pasos, por lo que el equipo de finanzas termina haciéndolo en Excel donde al menos se sienten cómodos con fórmulas y pueden producir diseños para informe profesionales.

Entonces, ¿qué pasa con el sistema ERP de Dynamics 365 Finance and Operations  (D365 FO) de Microsoft? Aunque claramente se puede considerar una de las principales soluciones en la nube en el mercado hoy en día, como son SAP, Oracle y Workday, los clientes con consolidaciones significativas y las necesidades de informes financieros relacionados, a menudo terminan en Excel en los pasos finales del proceso. Si bien hay un montón de características de consolidación en D365 FO y su escritor de reportes de gestión nativo está por encima del promedio, es cada vez más normal que los clientes agreguen una solución de la mejor calidad en gestión del rendimiento corporativo (CPM) para agilizar sus informes financieros y consolidaciones.   Solver  es un ejemplo de una solución de CPM que viene con  varias ventajas añadidas para los clientes de Microsoft, como: La solución está basada en la nube de Azure como D365 FO, integración configurable con el libro mayor de D365, así como el detalle del libro mayor y cuenta con un conector preconstruido a Power BI para visualización.

 

PowerBI_Dashboard_01

 

Algunos proveedores de CPM basados en la nube ahora también ofrecen un complemento de Excel para proporcionar a los usuarios un diseño de informes más flexible y familiar, mientras que los usuarios finales todavía pueden ejecutar los mismos informes en la nube utilizando sus exploradores web o utilizando su Excel local en el escritorio conectado a la base de datos de CPM en la nube.

 

Consolidation_01

 

Una ventaja adicional de las soluciones modernas de CPM basadas en la nube es que normalmente también albergan capacidades avanzadas de presupuestación y flujo de trabajo que permiten una única solución y un único diseñador de informes/formularios para reportes financieros, consolidaciones y presupuestos.

Ahora, en la década de los 2020’s, permitir decisiones más rápidas y mejores será una de las principales ventajas competitivas que diferencian a las empresas exitosas y en crecimiento de otras. Una solución ERP líder como Dynamics 365 Finance and Operations es una gran plataforma de transacciones basada en la nube para impulsar mejores procesos de datos y contabilidad. Una solución de CPM moderna con un ajuste adecuado encima de D365 FO y que complementa la visualización en Power BI marca las casillas que un equipo financiero necesita para  llevar sus consolidaciones y sus los procesos de informes financieros  al siguiente nivel.

Con una comunidad en desarrollo y rápido crecimiento de miles de clientes globales y cientos de socios en todo el mundo, Solver ofrece una suite líder de gestión del rendimiento corporativo (CPM) en la nube para Microsoft Dynamics 365 Finance and Operations y Business Central, Acumatica, SAP Business One, SAP ByDesign, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, NetSuite y otros ERPs. Solver está clasificado en el cuadrante líder en la cuadrícula de software de Corporate Performance Management (CPM) en G2, y como socio de ISV de Microsoft Gold, Solver ha ganado innumerables premios, incluyendo el premio Microsoft BI Partner of Year, el reconocimiento en el Cuadrante Mágico de CPM del Grupo Gartner y los mejores lugares para trabajar para una cultura del lugar de trabajo que celebra el servicio al cliente, la integridad y la innovación. Solver se vende a través de sus 12 oficinas globales y una red mundial de socios.

Para cualquier pregunta, visite www.solverglobal.com o póngase en contacto con Solver en info@solverglobal.com.