Innovate Your Reporting Part 1: “Playlists”

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Nils Rasmussen
Top Reasons Why Most Companies Are Far From Business Intelligence Nirvana


What happened to the vision of the easy, self-service, one-stop shop business intelligence (BI) capabilities that countless companies across the world have been seeking? After years of investing in new ERP systems, including cloud-based solutions, home-grown data warehouses and even sexy, new dashboard tools, the vast majority of companies are far from BI Nirvana.

The sad truth is that most organizations I talk to have 5 to 7 different reporting tools between their ERP solution, CRM, Payroll, Web site data and other systems. It does not make it better that more than 90% of them do all- or a majority of their budgeting and forecasting processes in manual Excel sheets. Oh, and then the sales team or certain other departments have sometimes implemented an analytics tool to provide them with dashboards and easy ad-hoc analysis. This will often fix short term pain, but it will not take you to BI Nirvana. In some organizations, the IT department has spent a year or more to build a so-called “enterprise data warehouse”, often with only some of their data sources included, such as General Ledger data and Sales data, and most of the time with IT-dependent report writers, OLAP cubes or pivot tables as the only means of reporting on the data.

companiesfarfrombinirvanaSo, what is the status of companies’ BI capabilities as of today? The bad news is that it is far from the BI Nirvana that managers have been dreaming about for years now after watching slick demos from one BI software vendor after another. But, the good news is that things are getting better. You only need to step back and compare your BI capabilities today with what they may have been in 2005, 1995 or, if you were even around in….1985. Chances are that your information workers now have more and better reporting tools available to them. Of course, today you have more data sources than ever, and market dynamics change faster than at any time in history. So, somewhere along the way, business users took matters into their own hands and the result was that…..Excel became the world’s most popular report writer and budgeting solution. But, although Excel is quite user friendly, extremely flexible and familiar to almost every business user on the planet, it was never meant to be an enterprise-wide BI tool. So, how do one get to this utopian place called BI Nirvana? You might need “a little help from my friends” as Joe Cocker sang in his popular rendition of the original Beatles song. In other words, do your homework, talk to your friends both inside and outside your company and educate yourself. Although every organization should stake out their own BI journey based on their needs, available data sources, internal talent, platform strategies (i.e. database type, cloud versus on premise, etc.) and more, a few things seem to fall into a common formula for BI success:

1) Strive for a single BI solution that covers all or most of these: Reporting (financial and operational), budgeting and forecasting, dashboards/analysis and data warehousing. If some key functionality is not covered by the BI suite you select, then make sure it integrates directly with a powerful 3rd party add-on for whatever functionality is missing in the suite. The last thing you need are more reporting tools in your company….so make sure the BI suite eliminates or reduces the need for your other tools.

2) Don’t ignore the power, flexibility and familiarity of Excel. But it should not be a manual Excel model, it should be an Excel add-in that allows you to build reports and input forms that dynamically retrieves and even saves data to a database. Oh, and it should be web-enabled or be able to convert the Excel templates to dynamic, browser-based templates for easy end-user access.

3) Repeat after me: “I promise not to implement more proprietary BI tools with unfamiliar user interfaces and that also may require all my end users to install client software or use Terminal Server or Citrix to access a remote desktop”. Using cloud, hosted or on premise architecture is not the most critical question. What you need to empower your growing number of end users that are seeking BI Nirvana is a single, self-service, web-based BI portal where each user can run reports and drill down to answer their questions without bothering IT or the accounting department, they can enter their budgets and they can discover trends and answer Who? Where? What? questions in interactive dashboards.

4) Finally, and this is a no-brainer….your BI capabilities are only as good as the data available in your BI suite. So, if you don’t have a well-functioning data warehouse yet to give you that sought-after, single version of the truth, start planning for one. You are going to need it if you want to get to BI Nirvana. It is an exciting road ahead for organizations seeking a competitive edge through BI excellence, even if you meet a few bumps along the way. Vendors like Solver with its BI360 solution as well as several other software providers with modern BI suites are continuously investing to help companies’ BI visions come true. Good luck on your journey!