Vendor Expense Budget Input Form for Sage Intacct

What is a Vendor Expense Budget Input Form?

An input form for Vendor Expense Budgets is a standard template used by department heads and budget managers during the annual budgeting process. Its primary purpose is to plan for anticipated expenditures by vendors. This type of budget form automatically displays actual expenses related to the General Ledger (GL) account from the previous year. As a result, users can estimate the expected spending for the upcoming year in that particular expense category. There is also a variant of this template that provides historical data by vendor, which can further assist in the estimation of future expenses.

Purpose of Vendor Expense Budgets

The purpose of incorporating Vendor Expense Budgets into a company’s business practices is to enhance overall budget accuracy and plan for future relationships with key vendors. By minimizing the risk of overlooking crucial expense items during the budget process, Vendor Expense Budgets can improve the accuracy of operating expense budgets. When used in a corporate department, this can be an effective tool to prevent crucial expenses from being neglected.

Benefits to Users

Using a Vendor Expense Budget Input Form can provide several benefits to business users. Access to historical data on vendor expenditures and automatic display of actual expenses from the previous year can assist users in making informed decisions when estimating future vendor spending. This leads to a more accurate budget, reducing the risk of over or underestimating vendor expenses. Furthermore, by having all vendor expenses detailed in the budget process, users can avoid the possibility of neglecting important expense items. Ultimately, using a Vendor Expense Budget Input Form can result in greater efficiency in job performance and improved overall financial management, leading to increased accuracy, better decision-making, and greater efficiency for business users.

Vendor Expense Budget Example

Here is an example of an annual budget template for Vendor Expenses by GL account.

Vendor Expense Budget Input Form for Sage Intacct

Vendor Expense Budget Input Form from Solver

You can find hundreds of additional examples here.

Who Uses This Type of Budget Form?

The typical users of this type of budget form are: Budget Managers and Department Heads.

Other Budget Forms Often Used in Conjunction with Vendor Expense Budgets

Progressive Corporate Departments sometimes use several different Vendor Expense Budgets, along with budget templates for capital expenses, sales, P&L, payroll and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

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