Personnel Headcount Budget Report for Sage Intacct

What is a Personnel Headcount Budget Report?

A Personnel Headcount Budget Report is a tool used by budget managers and department heads to anticipate the number of full-time equivalent (FTE) staff members needed in the upcoming year. It integrates seamlessly with the payroll budget, automatically calculating monthly headcounts for each department. By expanding the rows, a detailed breakdown of employees by department can be viewed. The report provides a summary of filled and open positions, along with the overall headcount. Below is an example of this type of personnel budget report.

Purpose of Personnel Headcount Budget Reports

The purpose of Personnel Headcount Budget Reports is to assist companies and organizations in planning salary and headcount activities. By incorporating these reports into the Financial Planning & Analysis (FP&A) and HR departments, organizations can improve their management of workforce-related expenses and ensure staffing levels align with the business plans for the upcoming year.

Benefits to Users

Personnel Headcount Budget Reports offer several benefits to users, enhancing decision-making and efficiency. They provide a clear overview of staffing needs, helping budget managers and department heads allocate resources effectively. By understanding the anticipated number of FTE staff members required, businesses can ensure optimal workforce planning and avoid overstaffing or understaffing situations.

The integration of Personnel Headcount Budget Reports with payroll budgets streamlines the process of determining monthly headcounts, saving time and effort for budget managers. The ability to expand rows and view employee details by department allows for in-depth analysis and targeted decision-making based on specific workforce requirements.

These reports also serve as a valuable reference for tracking filled and open positions, enabling businesses to identify areas where additional recruitment efforts may be necessary. By aligning staffing levels with business plans, companies can minimize the risk of inadequate resources and ensure smooth operations.

Overall, Personnel Headcount Budget Reports provide comprehensive insights into workforce planning, empowering users to make informed decisions, improve efficiency, and effectively manage human resources.

Personnel Headcount Budget Report Example

Here is an example of a Personnel Headcount Budget Report.

Personnel Headcount Budget Report for Sage Intacct

Personnel Headcount Budget Report Example from Solver

You can find hundreds of additional examples here.

Who Uses This Type of Personnel budget report?

The typical users of this type of personnel budget report are: HR, Budget Managers and Department Heads.

Other Personnel Budget Reports Often Used in Conjunction with Personnel Headcount Budget Reports

Progressive Financial Planning & Analysis (FP&A) and HR Departments sometimes use several different Personnel Headcount Budget Reports, along with payroll reports, dashboards, workforce simulations and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples


Only Solver delivers a one-day rapid deployment, including free and instant access to $100K of value available on Day 1 in the Solver Marketplace. Solver is committed to helping you with all your advanced planning and reporting needs, so you can Accelerate Better Decisions – starting now. Take a free tour of Solver for any of these ERPs: