Vendor Expense Budget Input Form for Dynamics 365 Business Central

What is a Vendor Expense Budget Input Form?

A Vendor Expense Input form is a template used during the annual budget process by budget managers and department heads to plan for expected expenditures by vendors. One of the key features of this type of budget form is its ability to automatically display actual expenses for the related General Ledger (GL) account from the prior year. This assists users in estimating next year’s spending with vendors in that expense category. Another variation of this template can also display historical data by vendor. An example of this type of budget form is provided below.

Purpose of Vendor Expense Budgets

Vendor Expense Budgets are used by companies and organizations to enhance overall budget accuracy and plan their future relationship with each key vendor. When incorporated into good business practices in a Corporate Department, Vendor Expense Budgets can improve the accuracy of operating expense budgets while minimizing the risk of neglecting crucial expense items that are not specified in the budget process.

Benefits to Users

Using a Vendor Expense Budget Input Form can provide significant benefits to business users. By having access to historical data on vendor expenditures and utilizing the automatic display of prior year’s actual expenses, users can make more informed decisions when estimating future vendor spending. This can lead to a more accurate budget, reducing the likelihood of over or underestimating vendor expenses. Additionally, by having all vendor expenses detailed in the budget process, users can avoid the risk of forgetting important expense items. This can result in greater efficiency in job performance and better overall financial management. Overall, utilizing a Vendor Expense Budget Input Form can lead to increased accuracy, improved decision-making, and greater efficiency for business users.

Vendor Expense Budget Example

Here is an example of an annual budget template for Vendor Expenses by GL account.

Vendor Expense Budget Input Form for Dynamics 365 Business Central

Vendor Expense Budget Input Form from Solver

You can find hundreds of additional examples here.

Who Uses This Type of Budget Form?

The typical users of this type of budget form are: Budget Managers and Department Heads.

Other Budget Forms Often Used in Conjunction with Vendor Expense Budgets

Progressive Corporate Departments sometimes use several different Vendor Expense Budgets, along with budget templates for capital expenses, sales, P&L, payroll and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

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