Profit & Loss Budget Analysis Report for Dynamics 365 Business Central

What is a Profit & Loss Budget Analysis Report?

A Profit & Loss (P&L) Budget Analysis Report is a tool used by budget managers and executives to evaluate the final budget at a summary level. This type of management report compares the budget to year-to-date actual figures and forecasts for the remainder of the year, while also displaying variances between the budget and the prior year’s actual results. The report provides graphical summary metrics at the top, and users can drill down on any number to view transactional budget or actual data. An example of a P&L Budget Analysis Report is shown below.

Purpose of Budget Analysis Reports

Budget Analysis Reports are utilized by companies and organizations to improve budget accuracy and review various budget scenarios to determine the most likely outcome. When incorporated into good business practices within a Financial Planning & Analysis (FP&A) Department, Budget Analysis Reports can enhance a company’s ability to create optimal budgets and reduce the risk of preventable budget variances.

Benefits to Users

By using a Profit & Loss Budget Analysis Report, business users can make better decisions and become more efficient in their jobs. This type of model provides a comprehensive overview of the company’s financial situation, allowing budget managers and executives to identify potential areas of concern and take corrective action before problems escalate. Furthermore, users can drill down on specific data points to gain a more detailed understanding of the underlying transactions and factors driving the budget. This enables users to make informed decisions based on accurate, real-time data and empowers them to take ownership of their budgets. Ultimately, the use of a Profit & Loss Budget Analysis Report can lead to more efficient budgeting processes, improved budget accuracy, and better business outcomes.

Budget Analysis Report Example

Here is an example of Profit & Loss Budget Report with charts and variance analysis.

Profit & Loss Budget Analysis Report for Dynamics 365 Business Central

Profit & Loss Budget Analysis Report Example from Solver

You can find hundreds of additional examples here.

Who Uses This Type of Management Report?

The typical users of this type of management report are: Executives and Budget Managers.

Other Management Reports Often Used in Conjunction with Budget Analysis Reports

Progressive Financial Planning & Analysis (FP&A) Departments sometimes use several different Budget Analysis Reports, along with balance sheet and cash flow budget analysis reports, departmental detail and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples


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