Vendor Expense Budget Input Form for Acumatica

What is a Vendor Expense Budget Input Form?

A Vendor Expense Input Form is a standard template utilized by budget managers and department heads during the annual budget process to prepare for anticipated vendor expenditures. This budget form stands out due to its capacity to automatically showcase prior year’s actual expenses for the corresponding General Ledger (GL) account, aiding users in predicting next year’s spending in that expense category. Some variations of this budget form can also display historical data by vendor. An example of this type of budget form is given below.

Purpose of Vendor Expense Budgets

Vendor Expense Budgets are utilized by companies and organizations to enhance overall budget precision and to plan for future collaboration with each key vendor. When integrated into effective business practices in a Corporate Department, Vendor Expense Budgets can improve the accuracy of operating expense budgets while minimizing the chance of disregarding important expense items that are not mentioned in the budget process.

Benefits to Users

Using a Vendor Expense Budget Input Form can provide significant advantages to business users. By having access to historical data on vendor expenditures and taking advantage of the automatic display of prior year’s actual expenses, users can make better-informed decisions when estimating future vendor spending. This can result in a more precise budget, reducing the likelihood of over or underestimating vendor expenses. Furthermore, by detailing all vendor expenses in the budget process, users can avoid the risk of forgetting important expense items. This can result in increased job performance efficiency and better overall financial management. In general, utilizing a Vendor Expense Budget Input Form can lead to increased accuracy, improved decision-making, and greater efficiency for business users.

Vendor Expense Budget Example

Here is an example of an annual budget template for Vendor Expenses by GL account.

Vendor Expense Budget Input Form for Acumatica

Vendor Expense Budget Input Form from Solver

You can find hundreds of additional examples here.

Who Uses This Type of Budget Form?

The typical users of this type of budget form are: Budget Managers and Department Heads.

Other Budget Forms Often Used in Conjunction with Vendor Expense Budgets

Progressive Corporate Departments sometimes use several different Vendor Expense Budgets, along with budget templates for capital expenses, sales, P&L, payroll and other management and control tools.

Where Does the Data for Analysis Originate From?

The Actual (historical transactions) data typically comes from enterprise resource planning (ERP) systems like: Acumatica, Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite and others.

In analyses where budgets or forecasts are used, the planning data most often originates from in-house Excel spreadsheet models or from professional corporate performance management (CPM/EPM) solutions.

What Tools are Typically used for Reporting, Planning and Dashboards?

Examples of business software used with the data and ERPs mentioned above are:

  • Native ERP report writers and query tools
  • Spreadsheets (for example Microsoft Excel)
  • Corporate Performance Management (CPM) tools (for example Solver)
  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples

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